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Cleaning Supplies Expenses

Posted: Sun Sep 01, 2019 3:15 pm
by Hilohi
Are the cleaning supplies that are used to routinely clean church buildings (i.e. spray cleaners, latex/plastic gloves, paper towels, trash bags, etc.) now paid for using the ward budget? I had thought the FM Group provided and restocked those supplies, but I was recently told by a ward clerk that the ward now pays for those supplies.

Re: Cleaning Supplies Expenses

Posted: Sun Sep 01, 2019 4:17 pm
by russellhltn
I believe the ward orders it, but they use an account that bills to the appropriate account (not the ward's activity budget).

Re: Cleaning Supplies Expenses

Posted: Sun Sep 01, 2019 5:37 pm
by drepouille
Exactly right. The FM Group created a Staples account for me to order cleaning supplies, which are shipped to my home.

Re: Cleaning Supplies Expenses

Posted: Fri Sep 06, 2019 5:25 pm
by chriswoodut
Is this a new thing or location specific? I've been the ward clerk when our ward has been the agent ward for the building and I never ordered anything. As agent ward, we did purchase sacrament cups, copier paper, toner, etc, but no cleaning supplies. We use the staples account for the office supplies.

Re: Cleaning Supplies Expenses

Posted: Fri Sep 06, 2019 6:17 pm
by drepouille

Re: Cleaning Supplies Expenses

Posted: Fri Sep 06, 2019 6:29 pm
by chriswoodut


Ahh, good to know. We'll be up for agent ward again in 12 months. I hope they cover the costs or the stake does. I'm still trying to convince our stake to change how the agent ward is reimbursed (because they aren't right now).

Re: Cleaning Supplies Expenses

Posted: Fri Sep 06, 2019 6:57 pm
by drepouille
The FM Group created a Staples account for me to order cleaning supplies, which are shipped to my home. So the FM Group still pays for cleaning supplies.

Re: Cleaning Supplies Expenses

Posted: Sat Sep 07, 2019 7:25 pm
by drepouille
I reviewed the emails I had received from the FM Group when they created the Staples account for our building supplies. The emails indicated that the FM Group would provide a list of approved building supplies, which I never received. However, when I login to the Staples account, I see two lists of items: initial order; and approved building supplies. I copied the list of 104 approved items from the web site into a document, which I distributed to the ward council. I will print that list and post it in the cleaning closet for inventory purposes.

Re: Cleaning Supplies Expenses

Posted: Sat Sep 07, 2019 10:09 pm
by jonesrk
chriswoodut wrote:Ahh, good to know. We'll be up for agent ward again in 12 months. I hope they cover the costs or the stake does. I'm still trying to convince our stake to change how the agent ward is reimbursed (because they aren't right now).

I've see this done 2 different ways. In my current stake the stake gives the agent ward some money for those agent ward expenses. In a prior stake the agent ward would track the expenses and occasionally bill the other units in the building for their portion of the expenses.