RussellHltn wrote:I'd think it depends on the naming. In my mind, if there are only two events a year or less, then there's no need for a separate calendar. But much above that, then there is probably a call for a calendar for that category.
There's clearly a need to strike a balance, but I would draw the line in quite a different place than two events per year. I'd say you need well over a dozen events in a category to justify a separate calendar. If we used a threshold of 2 events, our stake would end up with 30 or more calendars, whereas we now only have 7 public calendars.
I understand that different people will take different approaches, but here is some of the thinking behind our stake's approach. First, why you should keep the number of calendars low:
- Every calendar you create has a cost. It takes up room on the list of calendars, increasing how much scrolling you have to do.
- Every calendar needs a unique name, and since not all names are completely obvious, a long list is harder for people to sift through. A good naming scheme certainly helps, but can't be perfect.
- Since an event can only be on one calendar, having many calendars increases the number of calendars a person has to subscribe to (a parent of a deacon might have to subscribe to "Deacons" "Deacon/Beehive Combined" "YM Combined" "YM/YW Combined", and that's just for the deacon -- if they also are parents of a Laurel and a Mia Maid and a Cub Scout, the number of calendars explodes rapidly)
- For every calendar you have to decide who should be the editors, so a long list of calendars adds some administrative burden.
- Having many calendars weakens the benefit of color coding, since you can only clearly distinguish at a glance 10-15 colors.
On the flip side, the benefits of more calendars are:
- By selectively subscribing to more targeted calendars, members will have fewer events they're not interested in (e.g., if there is a single Youth Activities calendar, a deacon will be seeing all the Laurel activities, when the only Laurel activities he cares about are those that are for combined YM/YW).
- Administration is simplified in some ways, since the Teachers Quorum adviser and president might be the only editors needed for a Teachers Quorum calendar, but if you have a single Youth Activities calendar, there are many leaders who might have needs to edit that calendar.
Clearly we are concerned about those latter arguments (otherwise we'd have only one calendar), but we give a lot more weight to the former arguments.
Questions that can benefit the larger community should be asked in a public forum, not a private message.