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Duplicate events for same location

Posted: Fri Dec 14, 2012 8:27 am
by larsynielsonjr
Problem: The system has allowed two events to be scheduled for the same location.

Both submitters followed the proper procedures. One event was from a ward and the other was a stake event. This is the first time we have seen this happen.

Lars Nielson
480-620-7865

Re: Duplicate events for same location

Posted: Fri Dec 14, 2012 8:58 am
by aebrown
larsynielsonjr wrote:Problem: The system has allowed two events to be scheduled for the same location.


Did you check to make sure that these two events both use the same room in the same location, and that they are indeed at overlapping times? Sometimes people schedule different rooms, or they use the "Other Location" feature and type in the name of the room without booking the actual room.

That said, there have been very rare occasions where the calendar system has been known to allow an actual double booking, as reported in the thread Calendar Error - Double booking has occurred!.

Re: Duplicate events for same location

Posted: Fri Dec 14, 2012 10:30 am
by russellhltn
Along with what aebrown said, are these both events or is one a "reservation". If so, then you've just found out why we strongly discourage using "reservations" for events.

Re: Duplicate events for same location

Posted: Fri Dec 21, 2012 10:35 am
by Aganack
We are having the same issue when we have items that are reserved on the Reservation Calendar they are able to be over ridden by any other event.
When will this be fixed?

Re: Duplicate events for same location

Posted: Fri Dec 21, 2012 11:31 am
by russellhltn
Aganack wrote:We are having the same issue when we have items that are reserved on the Reservation Calendar they are able to be over ridden by any other event. When will this be fixed?


If you rename "reservation" as "scheduling restriction" and look at who scheduled the events and you'll see that it's working as intended.

NEVER use "reservations" to "book" a room for an event. Use an event and select the rooms used.

It's not the system that needs to be fixed, it's the way it's being used.

Re: Duplicate events for same location

Posted: Fri Dec 21, 2012 11:32 am
by aebrown
Aganack wrote:We are having the same issue when we have items that are reserved on the Reservation Calendar they are able to be over ridden by any other event.
When will this be fixed?


Never. That's exactly how reservations are supposed to work. The term "reservation" is an unfortunate misnomer; it's really more of a scheduling "restriction". It doesn't book the building like an event does, but simply restricts units (other than the one listed on the reservation) from being able to create events for the specified location/room at the specified time. Only an event reliably books the location/room.

I'd suggest that you read the Making Reservations help topic, focusing particularly on the sections titled "Reservations Versus Scheduled Events" and "Event Conflicts with Reservations."

Also, there are many topics on this forum discussing this issue; you might try the topic Reservation terminology.

Re: Duplicate events for same location

Posted: Sat Dec 22, 2012 12:06 am
by johnsonth
We are planning to address the terminology issue in an upcoming release. I added this forum link to the existing JIRA issue. The problem keeps recurring, doesn't it.