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Full Time Missionaries Scheduling Building

Posted: Mon Jul 08, 2013 12:30 pm
by heyring
We have given building access to the full time missionaries in our new area (the new Gilbert, Arizona Mission).

We have very thorough use of the LDS.org calendar for scheduling of ALL use of buildings.

I would like to give the Mission Office the ability to schedule our buildings for use by the full time missionaries or any other building needs they may have.

Anyone done this yet? I don't think I can make an out of unit member a building scheduler. I think we can do that in MLS, but not in calendar location settings.

Re: Full Time Missionaries Scheduling Building

Posted: Mon Jul 08, 2013 12:40 pm
by russellhltn
heyring wrote:I don't think I can make an out of unit member a building scheduler.

A Building Scheduler can not properly schedule buildings. It's also too powerful - it would allow the missionaries to move/disrupt any event to make room for their activity.

I believe most anyone in the stake can be set up with a calendar that can properly schedule any building. In our stake, that's the job of the Stake High Councilor handling missionary work.

If the mission office wants access, the best way to do that would be to add the mission to the list of units for that building. But in my stake's system, I don't see our mission listed. In that case it would be up to them to send a feature request up the chain of command to get it done.

Re: Full Time Missionaries Scheduling Building

Posted: Mon Jul 08, 2013 1:07 pm
by heyring
A building scheduler should be able to set "restrictions" for whatever location they are listed for.
Agreed, this may not be the best approach.
Being a High Councilor myself, I don't want to put another thing on our HC over Missionary work's list.
Having the Mission Office staff responsible for scheduling, forces the missionaries to disclose what they are using the building for.
I will check into the ability to add the mission to units using locations.

Re: Full Time Missionaries Scheduling Building

Posted: Mon Jul 08, 2013 2:29 pm
by russellhltn
heyring wrote:A building scheduler should be able to set "restrictions" for whatever location they are listed for.

Which any other building scheduler can override leading to an apparent double-booking. We went through that way too many times in this forum.

The only safe way to schedule a room is with an event. But to do that the person doing the scheduling must have access to a calendar.

At this point I suspect that getting the mission access is at least months away - if it's done at all. So I'd suggest a "Plan B" until that day arrives. Which probably means putting this on someone's work list.

Re: Full Time Missionaries Scheduling Building

Posted: Tue Jul 09, 2013 10:53 am
by sbradshaw
I don't think the mission office could effectively schedule when missionaries will be at buildings in all the different areas – I suspect the missionaries will plan their own times when they will be at the church... Most likely they would coordinate with the ward mission leader if they need to put something on the calendar.

Re: Full Time Missionaries Scheduling Building

Posted: Tue Jul 09, 2013 12:26 pm
by johnshaw
Isn't coordinating locally the aim and goal of the new program? Seems better than having the mission office do it.

Re: Full Time Missionaries Scheduling Building

Posted: Fri Jul 12, 2013 6:34 am
by mevans
sbradshaw wrote:Most likely they would coordinate with the ward mission leader if they need to put something on the calendar.


I was thinking along the same lines of using the ward mission leader to schedule the building. But the missionaries also have non-ward meetings, such as district and zone meetings. Is it going to be a burden on the WML to have to enter all these things in the calendar just to book resources in the meeting? Any they aren't necessarily "ward" meetings, so ward members might not want to see them.

Re: Full Time Missionaries Scheduling Building

Posted: Fri Jul 12, 2013 6:39 am
by aebrown
mevans wrote:I was thinking along the same lines of using the ward mission leader to schedule the building. But the missionaries also have non-ward meetings, such as district and zone meetings. Is it going to be a burden on the WML to have to enter all these things in the calendar just to book resources in the meeting? Any they aren't necessarily "ward" meetings, so ward members might not want to see them.

Most wards end up with a calendar that can be used for events such as family reunions, wedding receptions, etc., that are not ward events but need to book the building. The WML could be given editing rights to that calendar in order to put district or zone meetings there.

I do agree that working through the WML is a good idea. Other wards may just have the missionaries work through a clerk or website administrator; that could certainly work as well.

Re: Full Time Missionaries Scheduling Building

Posted: Fri Jul 12, 2013 6:50 am
by Gary_Miller
mevans wrote:I was thinking along the same lines of using the ward mission leader to schedule the building. But the missionaries also have non-ward meetings, such as district and zone meetings. Is it going to be a burden on the WML to have to enter all these things in the calendar just to book resources in the meeting?

I don't see where it would be so many meetings as to make a big burden on the WML. On the other hand isn't supporting the missionaries part of the WML responsibilities.

mevans wrote:Any they aren't necessarily "ward" meetings, so ward members might not want to see them.

All that would need done it to create a separate calendar layer for the missionaries then only those who subscribe to that calendar layer would see it.

Re: Full Time Missionaries Scheduling Building

Posted: Mon Jul 15, 2013 7:49 am
by jeffevannelson
Currently there is no way for people not in a ward to schedule a building. So Currently If the Mission wants to Use a ward house someone in the ward will need to schedule it for them.