russellhltn wrote:I can't tell how any activities link to the ward calendar, so I'm concerned that this might be creating a second, non-connected calendar.
From the testing I have done the youth planning activities tool is somewhat of a calendar and possibly could be used as that. Those activities planned for the youth can be added to the ward calendar after the youth activity event is 'planned' by clicking the "Add to Ward Calendar" button. Since I am a ward administrator I can't tell to whom or to what callings the "Add to Ward Calendar" button is available. I am guessing that those with calendar editor rights will have the button since the list of ward calendars were displayed after I clicked the button.
I didn't add more than two planning events using the planner tool but I did get an idea of how each event is displayed. The two events I created were not displayed in the same tabular format as the ward calendar but rather as multiple line display with the format:
[Event Title text
"Date/Time;" Mmm dd, yyyy, t:tt (AM/PM)
"Submitted By;" [submitting user's name]
"For:" [quorums and/or classes selected]
Each event for a month are displayed on the same page and separated by a line. To view events in another month a user selects the month/year to view on the "Schedule for:" bar.
I see the activities planning tool as a planning aid that links to, or publishes to, the ward calendar for the ward to see. The planning tool could be used as a stand alone calendar, but I don't think that is how it is intended to be used. It is intended as a planning tool in which all members of the ward can provide planning input. Those with calendar editor rights on the ward calendar would be the ones with 'approval' rights by submitting the planned activity to the ward calendar.
The important thing I noted about this site is that any member of the ward can submit an activity/event for the youth (at least my wife with general membership access rights could submit an event). The event can then be edited before publishing. I could not tell, with the limited testing I did, who can edit the activity/event after it is initially created. This could be the test ground for other methods for the general membership to suggest or submit events to be published to the ward calendar.