aebrown wrote:It doesn't stop any building scheduler, including the one who placed the block, from scheduling an event for that time and resource. So your statement that "no one will be able to schedule the resources blocked for the reception" is not really true.
This is true. However, I was recommending an alternative to a public calendar. If there is only one building scheduler who set this up and remembers to review the private "Other Events" calendar before scheduling events on public calendars there should be no problem. If there is more than one building scheduler they would all need to agree on the procedure to check the "Other Events" calender before scheduling an event on a public calendar. This procedure would require both using the blocking of resources and the private "Other Events" calendar. Hopefully this would only need to be an interim work-around until an upgrade addressing this issue was released.
aebrown wrote:Private calendar events don't show up on the list of potential conflicts, so if a building scheduler schedules an event for that time and resource, he'll be able to do so with no hint of a conflict. If there are multiple schedulers for a building, separate notification of this usage of the Block feature will be required.
As I discussed above it would be no issue for a single building scheduler. For a location with multiple building schedulers, all would have to agree to and use the private "Other Events" calendar before scheduling events using their super powers. It does add more work but hopefully it is only a short term work-around.
aebrown wrote:The Manage Resource Assignments page is not really designed for single events. Every assignment is a recurring weekly or monthly assignment. So every use of the assignment feature in the way you suggest will require manually selecting a recurrence end date equal to the event date. Hopefully schedulers would always remember to do that.
In the six years I was the building scheduling coordinator for a stake center that was home to three tenant wards there really weren't that many private events. For multi-unit locations the opportunities for private events would be low with the number of ward and organization activities taking priority. It might be higher for a single ward or two ward location.
I merely offered this approach as an alternative for consideration.