The only thing I'll add to the discussion is a comment on how seriously the United States takes privacy issues in the healthcare industry.
I work regularly with protected health information (PHI). If I were to post any PHI to Google Docs (be it a single patient or several million), the following would happen
- I would be fired. No questions asked.
- The institution for which I work would pay several thousand dollars in fines
- I personally would have to pay as much as $15,000 in fines...after having lost my job
Only a few weeks ago, a physician in California was sentenced to jail time for releasing PHI to newspapers. It was the first case where a person was sentenced to jail for releasing PHI.
And what are the most common pieces of information we refer to as PHI? Names, addresses, phone numbers, birth dates, medical record numbers, social security numbers, income, or anything else that could be used to uniquely identify a person.
Granted, in the realm of Church service, you can't really avoid passing names around, and I don't think most people would object to names being passed in that realm. But certainly the other pieces of information could potentially prove problematic.
I don't want to make the implication that we should take all the precautions at Church that are required in healthcare, but we should be sensitive to the fact that a lot of this information is expected to be very well protected. If there were to be an instance where this data were obtained because members serving in the Church were uploading it to third-party servers, it would be a huge headache for the Church, bad for it's public image, and a hindrance to the work of salvation.
Use whatever tools you need to use, but by all means, please protect the privacy of members' personal information.