Notice to STS - Using Zoom Webinars...
Posted: Fri Jan 29, 2021 2:49 pm
For those coordinating ward broadcasts, the attached PDF provides some important information on the use of Zoom Webinar verses using the church's webcast system.
The Meetinghouse Webcast platform has been working really well for us. The simplicity of having the same URL for all meetings has been much appreciated by our members. This seems like a step backwards in that regard, unless we can replicate that experience with Zoom webinars.Zoom webinar is a one-way meeting solution that offers the ability to make remote participants interactive if desired. Since this solution is now available to all units, and is on a platform familiar to most members, it is the recommended noninteractive platform for all meetings requiring less than 500 concurrent connections. Units using other platforms, including Meetinghouse Webcast, should begin using Zoom webinar for sacrament and other similar meetings.
You only need the converter if you want to use your existing HDMI camera. They are inexpensive. We (stake) purchased $70 webcams for each building and mounted them on the pulpit microphone booms. Nobody needs to operate the camera. A bishopric member brings a laptop and connects to the existing webcam. It's not difficult at all. Someone else hosts the meeting from a different computer to free up the bishopric.lajackson wrote:So my wards should all buy HDMI to USB converters and obtain laptops so they will not need to use the Church webcast system?
Installing Zoom isn't required. You can run it from a web browser. However, the best experience is using the app. We have members (including very non-technical) watching meetings on their phones, tablets, computers, and calling in by telephone, with very few issues.lajackson wrote:And all the members are expected to install Zoom on their computers rather than use their browsers so that they can receive sacrament meetings now?
You create Zoom Webinar sacrament meetings as recurring meetings. Each occurrence uses the same link every week.danpass wrote:The simplicity of having the same URL for all meetings has been much appreciated by our members. This seems like a step backwards in that regard, unless we can replicate that experience with Zoom webinars.
It actually works really well, We have not been able to meet in our buildings since March, so everyone is participating from homes. Many use the mobile phone app to watch and to participate (offer prayers, speak, etc.). It could easily be mounted on a small tripod at the podium.russellhltn wrote:Out of curiosity, how well does Zoom webcasting work from a cell phone app? If it would work, that seems like the simplest route as far as hardware.
You get an attendance report from Zoom Webinar. It lists the name and email address of each device that joined the meeting, the time they joined/left and duration. Because that's only somewhat useful, we post a poll at the beginning of the broadcast asking how many people are watching. We use the results of that poll to calculate attendance.danpass wrote:One big shortcoming of the Meetinghouse Webcast platform is attendance reporting. I would hope that the Zoom Webinar platform is better in that regard.
For instance, can it produce reports of attendees, time and duration of attendance for a given meeting?
True. The Zoom URLs are long and unattractive, especially when they include the embedded password. They can be shared with a simpler embedded URL label ("South Ward Sacrament Meeting Zoom Link") or something similar. You could also use a link shortener like https://bitly.com/shh24 wrote: - Webcast URLs are relatively friendly and easy to remember, Zoom webinar URLs are auto-generated and are not customizable.
As mentioned above, you can run Zoom from a browser. It just works better in the app.shh24 wrote: - Webinars require the use of the Zoom client while the Webcast system requires a browser. Some members may struggle with client installation and use.
Yes, it's definitely good to know and understand those features. We developed training for our ward sacrament meeting hosts and provided a thorough process and checklist to help them. It's very detailed, so looks much more complicated than is actually is. Our ward hosts quickly got the hang of it and are doing well. If you want to take ideas from it, you can find the resources and checklists in this post: viewtopic.php?f=27&t=38242&p=218857#p218857shh24 wrote: - Webinars offer many interactive features such as chat, raising hands, QA, etc that will need to be carefully configured to prevent their use during a webinar.
What russellhltn is referring to is hosting a meeting using a cellphone app, such as Larix Broadcaster, which we've been using for months live-streaming to the church webcast system.swigginton wrote:It actually works really well, We have not been able to meet in our buildings since March, so everyone is participating from homes. Many use the mobile phone app to watch and to participate (offer prayers, speak, etc.). It could easily be mounted on a small tripod at the podium.russellhltn wrote:Out of curiosity, how well does Zoom webcasting work from a cell phone app? If it would work, that seems like the simplest route as far as hardware.