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Alternate Host in Zoom

Posted: Thu Jul 29, 2021 1:49 pm
by bretbassett
Zoom Alternative Host

The alternative host feature can only be used with other Church-provided Zoom accounts due to limitations. Local units wanting to provide individuals without access to the Church-provided Zoom account the ability to start scheduled meetings as the host can consider using the Zoom host key.
The following must be done to use the host key to start a meeting as the host:
- Meeting must be setup to:
o Allow participants to join anytime
o Waiting room must be disabled
- Host key must be shared with appropriate individual(s) and claimed as outlined in this article.
After an individual has claimed the meeting using the host key, they can enable the waiting room if desired for added security. If the host key is used to claim meetings, it is encouraged local units periodically change the host key to improve security and reduce potential issues.

Re: Alternate Host in Zoom

Posted: Thu Jul 29, 2021 2:06 pm
by russellhltn
I believe there's a setting to limit how long before the meeting that people can join.

I'd suggest using that to limit the "unsupervised time" in the absence of any leaders.

Re: Alternate Host in Zoom

Posted: Fri Jul 30, 2021 1:59 pm
by lajackson
russellhltn wrote:I believe there's a setting to limit how long before the meeting that people can join.

I'd suggest using that to limit the "unsupervised time" in the absence of any leaders.
When this is in place the host key cannot be used to claim he meeting.
These are excellent suggestions, of course, if the host key is not being used, or once the meeting is under control of a host.

Re: Alternate Host in Zoom

Posted: Fri Jul 30, 2021 4:31 pm
by kd7mha
lajackson wrote:
russellhltn wrote:I believe there's a setting to limit how long before the meeting that people can join.

I'd suggest using that to limit the "unsupervised time" in the absence of any leaders.
When this is in place the host key cannot be used to claim he meeting.
These are excellent suggestions, of course, if the host key is not being used, or once the meeting is under control of a host.
I would have to check again but I'm pretty sure that I was able to claim host during the pre-meeting time
the gotcha is that the claim host is not available if there is already a host in the meeting

Re: Alternate Host in Zoom

Posted: Fri Jul 30, 2021 6:33 pm
by russellhltn
lajackson wrote:When this is in place the host key cannot be used to claim he meeting.
I'm puzzled. I understand that the meeting has to be open to all, because it's only after they join the meeting that a leader can use the host key to assume control. As such, you can't have any settings that prevent users from being able to join the meeting without host intervention.

My suggested setting only prevents people from joining the meeting hours/days ahead of time. It's kind of like leaving the chapel unlocked and unsupervised. You have no idea what might happen in there. The suggested setting keep the building locked until a little before the scheduled meeting time. The leader wouldn't be able to do anything before the doors unlock, but after that, I don't think there would be a problem.

Re: Alternate Host in Zoom

Posted: Sat Jul 31, 2021 10:54 am
by lajackson
russellhltn wrote:I understand that the meeting has to be open to all, because it's only after they join the meeting that a leader can use the host key to assume control.
Perhaps it has changed, but I was never able to claim control using the host key if there was any kind of restriction on when the meeting could be joined. I thought it was a Zoom thing, but maybe something else was happening behind the scenes that kept me from doing it. Or maybe it has changed.

Re: Alternate Host in Zoom

Posted: Sat Jul 31, 2021 1:01 pm
by russellhltn
lajackson wrote:Perhaps it has changed, but I was never able to claim control using the host key if there was any kind of restriction on when the meeting could be joined. I thought it was a Zoom thing, but maybe something else was happening behind the scenes that kept me from doing it. Or maybe it has changed.
Sounds like something that would need to be directed at zoom support.