kbfree1 wrote:One of the biggest concerns I have is scheduling conflicts with our buildings. Members can add events on the calendar based on permissions according to their callings. They can also request to use certain parts of the building at certain times for the event.
Yes, this is how it works -- calendar editors are specified by calling (or by name) and then they can add or update events on their assigned calendar(s).
kbfree1 wrote:They can also call or email the building scheduler. I have found it difficult with many building schedulers to get a hold of them, and also had them schedule me to use the building on top of an already set up reservation.
If that's happening, then it is because your building schedulers need more training in the difference between a reservation and an event. It's impossible to schedule an event on top of an existing event, and events are the only true way a room or location is booked for someone's use.
It sounds like you are asking a building scheduler to book the building, but (unless they have been granted extra permissions beyond what a building scheduler can do) they are creating a reservation -- not an event. Building schedulers should not be using reservations to book the building -- a reservation is primarily for limiting event scheduling for a particular ward or the stake. By design, reservations can overlap events, but that is not a conflict. See About reservations
kbfree1 wrote:It would be great to have a calendar which shows all the times a building is reserved and which parts of the building are reserved.
Every member pretty much has this capability already. The View other ward calendars
help topic explains how to see all events (and reservations) for a particular building. You do have to drill down to the details to see which part of the building is reserved, but at a glance you can see the events, times, and buildings.
kbfree1 wrote:Then where your position gives permission someone could go online and reserve the building or rooms in the building and it would only let you if no conflict with the calendar.
Anyone with calendar editor or administrator permissions can already create events, and will only be allowed to create events if there is no conflict.
kbfree1 wrote:You could then instanly see your reservation on the calendar once entered. This would prevent a lot of conflicts.
Events that are created already appear immediately on the calendar. Again, no event conflicts are possible.
kbfree1 wrote:Also those whose positions did not let them make reservations could still see what is reserved and when, and call their auxillaly leaders (or whomever has permisson) and have them add the reservation for them.
As I mentioned, every member can see all this information already.