aaronengineer wrote:If the requestor is the organization president or spouse, in theory, the same rules should apply as when an authorized check signer requests a check. In other words, neither the authorizer nor his/her spouse should approve the expense. In that case I would accept a counselors signature.
I don't see this as a big deal as the bishop has to approve the expense and the check has to be signed by two people. In my ward the check in most cases is signed by myself (as finance clerk) and the Bishop. The only time someone else would cut or sign a check is if I was out of town for an extended length of time, over two weeks.
aaronengineer wrote:Personally, neither I nor my finance assistant will touch a reimbursement request until it has both the organization leader's signature and bishop's. (See above for exceptions.) I don't have the cycles to run around tracking down org leaders for their signatures. I expect the person requesting the reimbursement to do that leg work.
In our ward no one has to chase down the bishop for approval. The organization president places the reimbursement request, with the signatures of the requester and the organizations president along with the receipt in the finance clerks box in the clerks office. The finance clerk then reviews the request making sure the receipt amounts and the requested amount balance. The request is the place in a yellow pocket folder titled, Reimbursements needing approval Signature, then placed in the Bishops Box for his signature. Once the bishop has signed the request approving the expenses the folder is returned to the finance clerk who then cuts a check, signs the check and the places it in another folder along with the expense report titled, Expenses needing Signature, we use green for this folder. Once the bishop signs the check he sends the folder back to the finance clerk who distributes the checks and files the paper work.