aebrown wrote:Now it's very clear in all the documentation for the "Other" account that there is no requirement or even expectation that the money contributed for that specific purpose will completely cover the cost of the event. So it is common and completely correct to spend all of the money available in the "Other" account that was paid for the specific purpose, and the remainder of the cost comes from Budget.
Can you provide the source location for the documentation you reference for the "Other" account so I can reference in the future? Thanks!
The source is the guidelines for Funding Activities that you can fund part of the camp from the budget allowance and part for the money collected for that specific camp and placed in the other category.
HB2 13.2.8 Funding for Activities
Stake and ward budget funds should be used to pay for all activities, programs, and supplies
. Members should not pay fees to participate. Nor should they provide materials, supplies, rental or admission fees, or long-distance transportation at their own expense. Activities in which members provide food may be held if doing so does not place undue burdens on them.
Possible exceptions to the funding policy in the preceding paragraph are listed below. If the ward budget does not have sufficient funds to pay for the following activities, leaders may ask participants to pay for part or all of them:
1. One annual extended Scout camp or similar activity for young men.
2. One annual young women camp or similar activity.
3. One annual day camp or similar activity for Primary children ages 8 through 11.
4. Optional activities as outlined in 13.5.
If funds from participants are not sufficient, the bishop may authorize one group fund-raising activity annually that complies with the guidelines in 13.6.8.
13.6.8 Fund-Raising Activities
Fund-raising activities are not usually approved
because expenses for stake and ward activities are paid with budget funds
. As an exception
, a stake president or bishop may authorize one group fund-raising activity each year. Such an activity may be held to raise funds for the following purposes only:
1. To help pay the cost of one annual camp or similar activity as outlined in 13.2.8.
2. To help purchase equipment that the unit needs for annual camps as outlined in 13.2.9.