jasonfitt wrote:You would be correct. I was not involved in the decision making at the time, so they had a fundraiser even though we had enough in the ward budget to cover the camp expenses.
I unnderstand your just the one who has to fix the problem. Aren't you lucky.
jasonfitt wrote: My guess is they weren't aware that we had enough,
My guess is that they did not even try and figure out if they had enough or not. I would bet that they had a really good fundraiser that had been going on for years so they just kept it going in fear of losing their fundraiser altogether.
jasonfitt wrote:or they weren't aware they could use funds from the budget allowance.
Not likely since units have been able directed since the inception of the Budget Allowance to pay for all activities out of the budget allowance. With the guidelines that fundraising was allowed for camps if necessary.
jasonfitt wrote: In any case, I'm going to mention this to our bishop before he meets with the auxiliaries to set the 2014 budget.
If your the finance clerk why don't you give the Bishop a suggested budget based on past expenditures before he meets with the auxiliaries to get their input. That way he has some Idea on what kind of budget to expect. If possible try and use the last three years.
Also please note when you make this adjustment by moving funds form other to Budget its very likely you will end up with a large carryover at the end of the year. Maybe time to think about purchasing some equipment for camp, stocking up on, sacrament meeting supplies, Copier paper, Copier toner cartridges, clerks printer ink, ect.. before the end of the year or your stake may just take the money since its not marked for anything specific.