Electronic Signatures on Reimbursement Forms

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leejdjd
New Member
Posts: 2
Joined: Tue Oct 18, 2016 9:14 am

Electronic Signatures on Reimbursement Forms

Postby leejdjd » Sun Feb 12, 2017 2:39 pm

I have had several requests to move our paper-and-ink based reimbursement system to an electronic system. I worry that for audit purposes an electronic signature might not be allowed. Has anyone had experience with electronic forms and whether printed copies of the electronic forms (and signatures) work for audit purposes?

Thanks!

chriswoodut
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Posts: 348
Joined: Mon Jul 25, 2011 8:42 am
Location: Utah

Re: Electronic Signatures on Reimbursement Forms

Postby chriswoodut » Mon Nov 19, 2018 3:35 pm

leejdjd wrote:I have had several requests to move our paper-and-ink based reimbursement system to an electronic system. I worry that for audit purposes an electronic signature might not be allowed. Has anyone had experience with electronic forms and whether printed copies of the electronic forms (and signatures) work for audit purposes?


I'm curious if you ever implemented a system. I once had someone submit a reimbursement form for electronic signature to the YM president and then it routed to me. I was fine with this and printed it out and then had the Bishop sign it. However, the original person used a service he subscribed to and the process was initiated on his end.

I'm curious if anyone knows of a free system or method to do the following:
1. Person probably goes to a website that already has the form setup.
2. They fill out the electronic reimbursement form
3. They attach images of receipts to the request
4. They select or enter the email address of the organization president for approval.
5. Org president approves it and it gets routed to the clerk.
5. Clerk prints it out and makes it all paper based again for the Bishop's real signature and to keep auditors happy.

Any ideas? I see #1 as the biggest hurdle (most electronic signature systems don't have an existing form on a centralized system as a starting point).


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