larryparkdunn wrote:I have the information and looked over the process and looked at it on line. But do have a question. How do we get an electronic receipt into our system?
First off, you don't have to use electronic receipts. You can still use paper receipts for both checks and electronic reimbursements. However, for electronic reimbursements you have to have another approver available to review the documentation and authorize each reimbursement as you enter them.
The system doesn't provide any help in getting the receipts into electronic form. It just allows you to upload them once you have them on a computer. But there are several possible ways of getting them in electronic form. First, you can just ask members to submit them by email in the first place. This may not work for some but many may have a multi-function printer they can use to scan or they may just take a picture with their cell phones. And nowadays sometimes the original will be electronic anyway (for online orders). If you have a similar personal MFP or device you could also scan or photograph the receipt at home and either use a personal computer to upload the receipts or email them to an account you can access on the church computer.
I don't think it's usually setup but it's possible that the library copier may be able to function as a scanner if connected to the church network.
If none of those options is available then you'd probably have to just stick with paper receipts.