siredge wrote:So were the auditors satisfied with that process? I am questioning the need for the request cover page if it all happens in LCR from beginning to end. Having the receipt as one document and the cover as another makes my bishop uncomfortable, so I spend a lot of time trying to combine the cover page with the receipts into a single file and I think we are doing a lot of unnecessary work. But I wanted to see if others shared that opinion.
I see no point in trying to combine any documents into one document and I've never done that. Whether images are combined or separate doesn't really tell you anything about whether they are valid or not. As long as there is documentation showing the purpose of the expense, who it should be paid to and receipts showing the amounts the auditor should be fine.
As for whether you need the reimbursement request or something similar (like a PDF of an emailed request), I would recommend having it at least for expenses where you are paying someone other than then person or company on the receipt. Having that document helps you ensure that you've entered the correct payee and purpose and it allows the 2nd approver to verify that as well. As an auditor I didn't look that closely at that information. I looked more at the receipts. But as a finance clerk, I like having it as that second check that everything is entered correctly and to provide a way to check back on it if there are any questions later.