Reimbursment overpayment

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
wallaced
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Reimbursment overpayment

Postby wallaced » Sun Feb 02, 2020 12:45 pm

Our financial audit revealed that multiple receipts on a reimbursement request were incorrectly totaled, resulting in an overpayment. The member is more than willing to return the overage - our question pertains to the mechanics of doing so, since there is no way for a member to donate directly to the local budget. Any suggestions on how the member can return the overpayment?

davesudweeks
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Re: Reimbursment overpayment

Postby davesudweeks » Sun Feb 02, 2020 12:54 pm

They should return using the manual method (put cash/check in a donation envelope and hand to a member of the bishopric or mail to the bishop). Mark the donation slip as "Other" and something like "reimbursement over-payment."

wallaced
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Re: Reimbursment overpayment

Postby wallaced » Sun Feb 02, 2020 12:58 pm

OK...say we have the member return the overage via donation slip...but how would we enter that donation? Put it in the _General Other_ account and transfer it to general budget?

russellhltn
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Re: Reimbursment overpayment

Postby russellhltn » Sun Feb 02, 2020 1:24 pm

No, not other. You should be able to enter it to budget in MLS.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.

eblood66
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Re: Reimbursment overpayment

Postby eblood66 » Sun Feb 02, 2020 1:49 pm

Enter it back to the budget category where the original expense came from. 'Donations' to budget will now show up on the tax statement at the end of the year. They are not actually treated as donations.

wallaced
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Re: Reimbursment overpayment

Postby wallaced » Sun Feb 02, 2020 2:12 pm

Lots of good replies - thank you. However; we still don't have a way for the member to return the money via donation slip. We have to record donations according to the following categories: Tithing; FO; Gen Missionary; Ward Missionary; Humanitarian Aid; and Other. There is no _Budget_ option in _Other_ (probably give the Stake Clerk a heart attack if he saw that pop up) and probably not an appropriate use of a _Other_ category anyway. As you can tell, I am pretty much at a loss. I have asked the Stake how to proceed, but wanted to canvass this forum first.

drepouille
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Re: Reimbursment overpayment

Postby drepouille » Sun Feb 02, 2020 3:18 pm

https://www.churchofjesuschrist.org/help/support/donation-categories
Members are not authorized to contribute to stake or ward budgets. Deposits are only made to the “Budget” category for the return of unused funds from an advance.


We used this last year to return an overpayment of $2 to Budget.
Dana Repouille, Plattsmouth, Nebraska

davesudweeks
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Re: Reimbursment overpayment

Postby davesudweeks » Sun Feb 02, 2020 4:26 pm

wallaced wrote:Lots of good replies - thank you. However; we still don't have a way for the member to return the money via donation slip. We have to record donations according to the following categories: Tithing; FO; Gen Missionary; Ward Missionary; Humanitarian Aid; and Other. There is no _Budget_ option in _Other_ (probably give the Stake Clerk a heart attack if he saw that pop up) and probably not an appropriate use of a _Other_ category anyway. As you can tell, I am pretty much at a loss. I have asked the Stake how to proceed, but wanted to canvass this forum first.

I would have them put it in the Other category and identify what it is for. Then let the stake clerk know what happened so they would be aware of it. If you are uncomfortable with that answer, your stake clerk is your first escalation point for questions on procedures and policy. Those of us on this user-to-user help forum can give advice, but don't have jurisdiction for your stake.

drepouille
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Re: Reimbursment overpayment

Postby drepouille » Sun Feb 02, 2020 4:33 pm

wallaced wrote:Lots of good replies - thank you. However; we still don't have a way for the member to return the money via donation slip. We have to record donations according to the following categories: Tithing; FO; Gen Missionary; Ward Missionary; Humanitarian Aid; and Other. There is no _Budget_ option in _Other_ (probably give the Stake Clerk a heart attack if he saw that pop up) and probably not an appropriate use of a _Other_ category anyway. As you can tell, I am pretty much at a loss. I have asked the Stake how to proceed, but wanted to canvass this forum first.

You may notice that there is a difference between "donation" and "deposit". Members cannot donate to budget, but using MLS, you may deposit funds from a member to budget. This is done to correct overpayments as well as to redeposit unspent advance payments.
Dana Repouille, Plattsmouth, Nebraska

russellhltn
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Re: Reimbursment overpayment

Postby russellhltn » Sun Feb 02, 2020 4:41 pm

On the paper donation slip, they'd have to use "Other (Specify)" as there is no other line that would be appropriate.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.


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