Discuss questions around local unit policies for membership (creating records, transferring records, etc.) This forum should not contain specific financial or membership information.
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jc12996 wrote:When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.
Until recently there was a high-level description of this policy in Leader and Clerk Resources, which I can no longer find. However, the policy was outlined in an October 2012 letter to priesthood leaders.
In a nutshell, the mandated procedure lists eight steps (nine including bishop's approval) that must be taken before sending a record to headquarters Address Unknown. Check-boxes for those steps are hard-wired into MLS.
jc12996 wrote:I am the ward clerk of a BYU Singles ward.
Since you are at BYU, can you check with the school? Seems like they would be cooperative with wards.
jc12996 wrote:I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.
I believe you actually have a membership office there on campus. You might ask around. But the process will still be the same if you really don't know where they are.
I would imagine that your process there should include checking the Y student directory if you are not already doing that.
If you look on the membership record, doesn't it have "previous ward?" I would think that most of the time that would be their home ward where their parents are. Let that ward clerk find them.
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