Retention of Missionary Medical Forms etc.

[dmchris]

I am an assistant stake clerk with the responsibility of entering medical and dental records. I also coordinate all the interviews, setting aparts and releases for the stake president.

We have old paper missionary application materials, i.e dental, medical, missionary applications etc. Many are at least 5 years years old. I inherited these from previous clerks. Currently they are in manila folders labeled with the missionary's name. Since our stake has about 60 missionaries serving in the field at any one time, it becomes a massive task to make files for each missionary and keep it up to date- not mention the space required to store all these. Like I said, we have about 5 years worth of these. Probably around 200 separate missionary application files.

It seems redundant for us to keep these paper missionary application files. My question is how long should we keep them if they are already online? It seems to me that once they have set apart, we could destroy them.

Does the church have any policy concerning this? If not, any ideas?

Thank you,

David
Assistant Stake Clerk
Orem Utah Heatheridge Stake

[drepouille]

When I was stake clerk, I waited until the missionary returned and reported to the stake president and the high council. Then I gave the entire packet to the missionary's parents.