Tracking keys; what do you do?
Posted: Mon Feb 24, 2020 10:48 am
I'm responsible for tracking keys for our ward. It is.... like entropy. It is like herding cats. It is like catching leaves as they fall from a tree.
We just switched buildings and I've now seen how the other ward was tracking their keys compared to us. I try to track by individual keys and who has what. They track a key ring with a bundle of keys and that key ring is assigned to a calling. They know who has the calling and thus who should have the keys, but the clerks really don't know what keys each person has and the clerks don't really know what the keys go to.
My approach is more work as I try to do a key inventory once a year by contacting people to see what they have.
It seems there should be an easier way to do this. Maybe it's just a better spreadsheet than I'm using. My spreadsheet lists the key # and what it goes to and then all those that have that key including their calling. Then then the next key is listed, etc.
What is everyone else doing out there?
We just switched buildings and I've now seen how the other ward was tracking their keys compared to us. I try to track by individual keys and who has what. They track a key ring with a bundle of keys and that key ring is assigned to a calling. They know who has the calling and thus who should have the keys, but the clerks really don't know what keys each person has and the clerks don't really know what the keys go to.
My approach is more work as I try to do a key inventory once a year by contacting people to see what they have.
It seems there should be an easier way to do this. Maybe it's just a better spreadsheet than I'm using. My spreadsheet lists the key # and what it goes to and then all those that have that key including their calling. Then then the next key is listed, etc.
What is everyone else doing out there?