pbhanney wrote: So, basically what I think would be great is that as a clerk myself, I can go in and mark the households that are part-member, YSA, etc. and leaders can see those notes. Then, if needed, priesthood and RS leaders can give that information to VT/HT. Does this make sense?
As I understand the instructions for clerks and leaders, using the categories for general notes as you describe would be a misuse of these fields, which are provided purely for purposes of emergency preparedness. See the relevant Help file, which says:
Emergency response categories should be used only for ward, stake, and regional emergency response planning.
Comments included in the category of emergency response leaders should provide enough information to help leaders respond in an emergency.
I think a "special need" might be some relevant fact like "wheelchair-bound" or "visually impaired."
If the Church wanted to give clerks a place to take general notes about members, no doubt that would be built into MLS itself. Notably, no such note-taking capability exists, which I think is no accident.
p.s. YSAs and part-member families do not need free-form notes in MLS to flag them. MLS can already identify these particular classes of members, as well as home-teaching routes, etc. For mapping, the trick is to relate all that information to the points captured in LDSmaps. For now, at least, that seems to require export to an external application.