Clerk cannot have access to the bldg Copier

Discussions about setup, operation, and maintenance of these devices in meetinghouses other than a FHC
lajackson
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Postby lajackson » Tue Apr 05, 2011 3:14 pm

RussellHltn wrote:The question is, is that policy or guideline? And what would it take to get a variance?


It is policy for the FM Group, and they follow it. The agent bishop or stake president might authorize an exception since the clerks need access to a copier.

In most of our buildings, the satellite system is in the material center, so the clerks have availability through the technology specialist, who is usually one of them.

ricnel
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Postby ricnel » Wed Apr 06, 2011 9:50 pm

Here is the Church policy on keys.
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Keys - Schedule of Specified Keying for Meetinghouses.pdf
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russellhltn
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Postby russellhltn » Wed Apr 06, 2011 10:11 pm

ricnel wrote:Here is the Church policy on keys.


I don't anything that makes it "policy" that can't be overridden by a Bishop or Stake President.

As a STS, I find it interesting that is doesn't specifically mention that position or give the stake clerks access to the FHC or other areas needed to fulfill that calling.
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aebrown
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Postby aebrown » Thu Apr 07, 2011 4:25 am

RussellHltn wrote:
ricnel wrote:Here is the Church policy on keys.

I don't anything that makes it "policy" that can't be overridden by a Bishop or Stake President.

As a STS, I find it interesting that is doesn't specifically mention that position or give the stake clerks access to the FHC or other areas needed to fulfill that calling.


It's also worthy of note that this document is over 18 years old (November 1992). It's very hard to believe that this is the current set of guidelines. Back in 1992 there was no STS position; we now have actual policy statements that supersede this document. For example, the Policy and Guidelines for Computers in Family History Centers says that the "Stake Technology Specialist ... has a key to access the family history center and closets housing family history center computers and Internet hardware."

So I wouldn't put much stock in this ancient document.
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Postby lajackson » Thu Apr 07, 2011 7:53 am

aebrown wrote:It's also worthy of note that this document is over 18 years old (November 1992). It's very hard to believe that this is the current set of guidelines. . . .

So I wouldn't put much stock in this ancient document.


Buildings are still built and keyed this way. What has changed over the years is that there are now a few more people who need a key similar to the one the bishopric and executive secretary were assigned back then.

The STS, for example. And probably the Ward Clerk.

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aebrown
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Postby aebrown » Thu Apr 07, 2011 10:51 am

lajackson wrote:Buildings are still built and keyed this way. What has changed over the years is that there are now a few more people who need a key similar to the one the bishopric and executive secretary were assigned back then.

The STS, for example. And probably the Ward Clerk.


I'm not talking about the way buildings are built and keyed. It's a question of how the keys are distributed. That document clearly does not reflect current distribution policies in at least one obvious way (the STS), so I don't see why it should be trusted. Surely there is a more recent set of guidelines available, at least to the FM groups.
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ricnel
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Postby ricnel » Fri Apr 08, 2011 12:49 pm

The Key Schedule I attached was sent to us via our FM Group when our Stake Center was re-keyed in 2005. It has provided our stake with valuble direction on who should be issued keys. I have not seen any other document which lays out who should receive keys. While the document may be dated, and does not include callings such as the STS, it does include most of the callings in the wards and stake. When someone requests a key for a calling which is not on the list, we discuss it with the appropriate bishop and ask the stake president to authorize the key. If they both agree, then I contact the FM Group and a key is issued. This has worked for our stake and we have issued keys to members with callings which are not on the list such as: the STS, seminary teachers, organists, and building schedulers, to name a few.

The fact that it is on Church letterhead has assisted us in issuing keys. Everyone wants a key. When we show them this document and that their calling is not on the approved list, then most members drop their requests. For those who still want a key, we discuss it with the bishop and stake president as outlined above. If we were to give keys to everyone who thinks they need one, then it would be unmanagable. This schedule has been very helpful in keeping the keys to a managable level.

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Postby davesudweeks » Wed Apr 13, 2011 9:48 pm

ricnel wrote:The fact that it is on Church letterhead has assisted us in issuing keys. Everyone wants a key. When we show them this document and that their calling is not on the approved list, then most members drop their requests. For those who still want a key, we discuss it with the bishop and stake president as outlined above. If we were to give keys to everyone who thinks they need one, then it would be unmanagable. This schedule has been very helpful in keeping the keys to a managable level.


No argument that there have been problems with too many keys in the past. However, the pendulum has now swung too far the other way, in my opinion. My main concern is that the church has now effectively decided that it is more important for the Bishop to stand at the photocopier instead of having his clerk take care of that purely administrative task. As a former Bishop, I can state with experience that running copies is very, very low on the priority list of what a Bishop should be doing. This concern likely cannot be answered in this forum, but we now have a situation were there are so few keys that they are being loaned back and forth between Presidency members, etc. Talk about being unmanageable...

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Postby johnshaw » Fri Apr 15, 2011 5:10 pm

davesudweeks wrote:No argument that there have been problems with too many keys in the past. However, the pendulum has now swung too far the other way, in my opinion. My main concern is that the church has now effectively decided that it is more important for the Bishop to stand at the photocopier instead of having his clerk take care of that purely administrative task. As a former Bishop, I can state with experience that running copies is very, very low on the priority list of what a Bishop should be doing. This concern likely cannot be answered in this forum, but we now have a situation were there are so few keys that they are being loaned back and forth between Presidency members, etc. Talk about being unmanageable...


This very topic continues to come up over and over on the boards. It was particularly interesting as permissions were rolled out with the online tools. I realize the high importance of the role of the Bishop or the Stake President, and understand when the handbooks and instructions rightly put... Under the authorization of the Bishop... we need to find a way to realistically approach these situations.

I started to take this thread way... off but decided against it.

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Postby jonashton » Tue Aug 23, 2011 8:25 am

Unless I missed it in this thread, no one has quoted the original source as to why the clerk and others, are not allowed keys to the library. It comes directly out of the older Handbook of Instructions, Book 2, Page 286. But this is the old Handbook and has now been replaced, and the new one does not mention the distribution of library keys. Whether or not this key policy is still in effect, since the old Handbook had it in, and the new one does not, is up for debate. I just thought I would provide the quote for the original source of the policy. The actual quote from the old Handbook is "The distribution of library keys is limited to the following members; librarians, bishoprics, stake presidencies and custodians. Seminary and institute teachers who are holding classes in the building may also receive library keys." So, it also depends upon whether you consider the ward clerk to be part of the bishopric.


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