RussellHltn wrote:Sorry, I wasn't clear. I wasn't talking about when a Visiting Teacher moves out, but when a Visiting Teachee moves out.
Here's what I think is happening: MLS keeps a record of VT visits for each sister for 12 months. It's not a record of the teacher, but a record of the teachee so you can tell if a member's needs have been met. When a sister moves out, her record of being visit taught is lost. This causes a change in the stats. And I think it's causing a change in the prior months' stats.
The other thing that should be checked is it sounds like you are changing the total visits. Shouldn't the visits themselves be recorded for each sister and let the computer calculate the number?
I see what you are saying, that when someone moves out, their record is deleted from that ward's system, so therefore, it changes the number in the stat report area. So, say for February, the total is 200, for the purpose of having a easy number to work with, and in a month, 5 sisters move out and none move in, then the software automatically changes the number to 195 instead of 200 for February, because 5 sister's records are now gone. That is not giving a true report for that month because 200 sisters were actually contacted, not 195.
I don't understand why once a certain month's info is entered, that it should change. But, I guess it goes along with the amount of sisters in the ward for that month. But it's not an accurate report for that month.
Yes, I am entering the contact information and letting the system calculate the total and give the percentage. But, as I've said, by the next month, that number is changed, all depending upon how many have moved in or out of the ward.
So, when I give my total number of VT Contacts to the Ward Clerk and then by the time a printout is needed or printed for the Bishop, that number and percentage can be different. I've even had him ask me if the number he had written down was correct because it didn't match the computer.
If a report is supposed to be for a certain month, or at the end of the quarter, it would be nice if the software could remember the total number and not allow it to change because someone moved out of the ward and their visit info disappeared. After all, they were a member of that ward for that month and they were visited, so why shouldn't that info remain in the stats?
When someone new moves into the ward, their visit info doesn't come along with them from their previous ward, so that also makes the percentage lower. So, in cases like that, their former ward and their new ward's stats will both be wrong.
For an example, say you had 10 sisters move away that had been visited. You get 10 sisters that move in. The total number of sisters would be the same, but the VT Stats would go down, right? Is that the type of reporting that needs to be given, or should the correct reporting be given? That's my beef.
I'm just saying it's not a full proof way of knowing the actual number of sisters that were contacted within any given month because of move ins and move outs. I save my hard copy with the totals on it, but it ends up not matching the computer because of people moving in and out.
I don't know if this is the same with HT'ing or not.
When the Bishops, Stake Presidents or Salt Lake look at the numbers, it would be giving them false information.