Guide/FAQ Calendar 2.6

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
B_Seegmiller
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Location: Southern California, United States

Re: Guide to Using Calendar

#31

Post by B_Seegmiller »

russellhltn wrote:
cheerioboy wrote:I wasn't able to see the calendars of other buildings until I added myself as a scheduler (which I can because I'm the stake clerk), even though that seems to be the wrong solution.
That's odd. My understanding is that any member can do that. I tried removing myself as a building scheudler and I could still see it. I also see it in week view, but without check boxes.
cheerioboy wrote:FMAT has something to do with the FM group, and refers to a database?
Correct. I don't think it would be a FMAT problem, or you wouldn't see the buildings at all - or place yourself in as a building scheduler.
True, but why it's off for our stake is a question I can't answer. :confused:
russellhltn wrote:
cheerioboy wrote:The problem of the keys is something else again. Once one stake president started allowing it, unwinding it has became another and very thorny problem.
If it's gotten that for out of hand, the stake president could ask the FM group to re-key the HC room. (Hopefully the building master hasn't gotten out of hand.)
Yes, and they've told us the price :)
We enjoy a good relationship with our FM group, and like to keep it going well.
russellhltn wrote:
cheerioboy wrote:LOL. Hosting Watson would run up our electric bill too much :-)
One, FM pays the bills. Second, I hear they've optimized it and Watson has shrunk from a rack to a couple of servers. ;)
Hmm .. that is an improvement, but unlikely to be enough to help us :)
1968leocomeeatabite
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Re: Guide/FAQ Calendar

#32

Post by 1968leocomeeatabite »

The original post of jeffevannelson in this thread included a guide for the Stake Clerk & the Ward Clerk. I did not see any evidence or suggestion of training. I think that it is critical that someone be put "In Charge" of the proper use of the calendar, on the Stake level and on the ward level. Some one that can teach, train, encourage, followup with, and be responsible for proper use of the calendar. Could this please be addressed In the documentation or help section of the calendar? Or some instructions for the Stake Admin. & Ward Admin. on ways that they can make the calendar successful.

Also brother jeffevannelson in his origianl post used Stake Clerk & Ward Clerk, where as it could be any one of the Stake Administrators or anyone of the Ward administrators.
jeffevannelson
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Re: Guide/FAQ Calendar

#33

Post by jeffevannelson »

1968leo, I do think that training should be among the clerks,building scheduler and ward technology specialist. I would hope that the ward Tech specialist held a meeting with ward leaders and went over how they can schedule the building how to use calendar each what they can do.

The problem with assigning dutys related to calendar is that every ward is not like "Your" ward.
Some of the units using calendar have no ward Tech specialist. Some of them barely have clerks. OR 1 clerk. So how you use calendar is entirely up to stake/unit leaders. Now saying that. I do think you bring up a good point. This is kind of what this post is for a bit. Recommendation's for Units on how to use calendar. this is something I am coming up with this post is always growing I usually work on it when I have time. I am currently In the process of another calendar release.
1968leocomeeatabite
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Re: Guide/FAQ Calendar

#34

Post by 1968leocomeeatabite »

The problem with assigning dutys related to calendar is that every ward is not like "Your" ward.
yes, good point and I agree. Again I am just hoping that there can be some training-instructions-guide for those incharge people that might influence the unit leaders, or the unit leaders could give directions to those "in-charge" of the day to day workings of it.

Thank you so much! the calendar is a great tool! It can bless us and ease the workings of all our units. the work you folks do is great.
jirp
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Re: Guide/FAQ Calendar

#35

Post by jirp »

I as sort of coming at this from the other end. My bishop read about the building scheduling and asked the councilor in charge of that to get it set up. After about 6 months he still couldn't get it working. I dug in and read till I learned it needed stake level access to do the setup. Our stake had done nothing in that direction. I then began the chase through the stake for the person to give me stake level calendar permission. After the buck was passed 3 times.(anyone of which could have given me the needed permissions I later learn) When I finally found him I guessed my way over the phone to where he should find the ability to give me stake level calendar access since he had no idea how to do it. I then setup the building and the calendar. I then ran the training from the bottom up for both wards using our building instead of the top down.

It really would have been nice if this had come properly from the top down instead of being driven by a ward clerk from the bottom. Our ward and the ward we share the building with are still the only wards in the stake using the online building scheduling. I have offered a couple of times to teach the stake clerk in charge of it everything I have learned along the way with no luck. So expecting someone from the stake to know what is going on may be expecting to much. Mostly it has amounted to my sending him an email explaining what actions I had taken and why.

My bishop is happy and the stake hasn't been bothered badly and I guess that has to be good enough. But proper training on it sure would have saved me some time.
betcher
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Re: Calendar reservations

#36

Post by betcher »

In the past it was possible for a member to click and add an even to the calendar. It would not actually add the event at that time but instead would forward the event to the building scheduler for approval. Is that no longer possible?

Also we have a family history center in our stake that is shared with another stake. The members of that other stake Family History center consultants have asked to be able to schedule events for that location that would show up on both their calendar and ours but we have not been able to figure out if that is possible or not. I am assuming it is not possible but if it is we would like to know how to go about that. ---- We did go in and create a custom location for the Family History center and added the units from our stake and from the other stake as units that have access to that location. We also added schedulers for the location but it only allowed up to add people from our stake and not the family history consultant leaders from the other stake since they are not in our stake to be able to pull of the names of.

We have a ward in our stake that is located in a building that is managed by another stake. How do I add that location on our calendar or are we not supposed to do that since any scheduling of that building would have to go through the agent bishop of that building which has 2 other wards from the stake that manages that building?
russellhltn
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Re: Calendar reservations

#37

Post by russellhltn »

betcher wrote:In the past it was possible for a member to click and add an even to the calendar. It would not actually add the event at that time but instead would forward the event to the building scheduler for approval. Is that no longer possible?
No.

betcher wrote:Also we have a family history center in our stake that is shared with another stake. The members of that other stake Family History center consultants have asked to be able to schedule events for that location that would show up on both their calendar and ours but we have not been able to figure out if that is possible or not.
Sort of. Create a location "FHC". Share it with the other stake. Anyone with calender privileges can schedule that location. You'll have to switch to week-view to see all the events scheduled for the FHC, but conflicts will not be allowed by the system.

But - I'd have the agent stake of the FHC create this location and share it with the other units.
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aebrown
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Re: Calendar reservations

#38

Post by aebrown »

betcher wrote:In the past it was possible for a member to click and add an even to the calendar. It would not actually add the event at that time but instead would forward the event to the building scheduler for approval. Is that no longer possible?
Are you talking about way back in the days of the Local Unit Web Sites? It was possible then to do that, but has never been possible with the Calendar. All people can do know is create an entire calendar and submit it for possible approval. But there's no way for someone who is not a calendar editor or administrator to propose a new event for an existing calendar.
betcher wrote:Also we have a family history center in our stake that is shared with another stake. The members of that other stake Family History center consultants have asked to be able to schedule events for that location that would show up on both their calendar and ours but we have not been able to figure out if that is possible or not. I am assuming it is not possible but if it is we would like to know how to go about that. ---- We did go in and create a custom location for the Family History center and added the units from our stake and from the other stake as units that have access to that location. We also added schedulers for the location but it only allowed up to add people from our stake and not the family history consultant leaders from the other stake since they are not in our stake to be able to pull of the names of.
It sounds like you did everything right -- creating a location that is shared with the other stake is correct.

It's a known limitation (consult the documentation) that building schedulers can only be added from the agent stake. But you shouldn't need building schedulers from the other stake -- in fact, you probably don't need a building scheduler at all, unless you want to use restrictions. All you need to do is designate calendar editors. In your stake, they can be at the ward or stake level. In the other stake, they can be in whatever units you assigned to the location (which could be the stake and/or any number of wards).

How is that working for you? Specifically, how is it working for the other stake? Can stake calendar editors or administrators in that stake see the FHC location?
betcher wrote:We have a ward in our stake that is located in a building that is managed by another stake. How do I add that location on our calendar or are we not supposed to do that since any scheduling of that building would have to go through the agent bishop of that building which has 2 other wards from the stake that manages that building?
Just like you are doing with your FHC, the other stake that is the agent stake for the building can add your stake and that ward to that location. They would also have to mark that location as being schedulable by wards and stakes. Then your stake and that ward will be able to add events to that calendar. You can't add that location to your calendar yourself (if you tried, you would be creating a separate location in addition to the real location managed by the other stake, and that would not work since it couldn't possibly detect conflicts).
russellhltn
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Re: Guide/FAQ Calendar

#39

Post by russellhltn »

Just to emphasize: there's no way to do a multi-stake calendar. The best you can do is schedule the facility. The system will prevent it from being double-booked. You can then see when it's used via week-view, but you may not be able to see the details of the events.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.
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