Take funds to bank

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
davidrichey
Member
Posts: 68
Joined: Mon Oct 24, 2011 11:45 am

Take funds to bank

Postby davidrichey » Tue Jun 04, 2019 7:25 pm

The instructions that relate to taking the donations to the bank state that 2 people take the funds to the bank. Must they be in the same car or can one of the deposit preparers follow the other deposit preparer to the bank following behind him in his own car, i.e. do they have to be in same vehicle?

jdlessley
Community Moderators
Posts: 7196
Joined: Sun Mar 16, 2008 11:30 pm
Location: USA, TX

Re: Take funds to bank

Postby jdlessley » Wed Jun 05, 2019 3:02 am

The purpose for two brethren taking the donations together is based on the companionship principle. The companionship principle ensures there are two witnesses that can see what happened from the time the bag was sealed to the time the bag was deposited with the bank. It is not possible for the brother in the second vehicle to see the bag and what happened to it from the time the two vehicles were enroute to the bank.
JD Lessley
Have you tried finding your answer on the ChurchofJesusChrist.org Help Center?

User avatar
sbradshaw
Senior Member
Posts: 4451
Joined: Mon Sep 26, 2011 8:42 pm
Location: Provo, UT
Contact:

Re: Take funds to bank

Postby sbradshaw » Wed Jun 05, 2019 7:39 am

jdlessley wrote:The purpose for two brethren taking the donations together is based on the companionship principle. The companionship principle ensures there are two witnesses that can see what happened from the time the bag was sealed to the time the bag was deposited with the bank. It is not possible for the brother in the second vehicle to see the bag and what happened to it from the time the two vehicles were enroute to the bank.

The bag could be placed in the back windshield of the car.
Samuel Bradshaw • If you desire to serve God, you are called to the work.

drepouille
Senior Member
Posts: 2036
Joined: Sun Jul 01, 2007 5:06 pm
Location: Plattsmouth, NE
Contact:

Re: Take funds to bank

Postby drepouille » Wed Jun 05, 2019 8:36 am

Every time I have tried following in another car, we get separated by traffic or by traffic signals. It didn't help that the guy I was following served his mission in Italy...
Dana Repouille, Plattsmouth, Nebraska

russellhltn
Community Administrator
Posts: 26453
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Take funds to bank

Postby russellhltn » Wed Jun 05, 2019 10:37 am

You may want to review prior discussion here, here, and here.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.

robljamiesonjr
New Member
Posts: 4
Joined: Sun Jul 10, 2011 9:51 am

Re: Take funds to bank

Postby robljamiesonjr » Sun Jul 07, 2019 7:21 am

Never create a situation where a good brother's character can be called into question, regardless of how 'inconvenient' it might be.

nutterb
Member
Posts: 272
Joined: Tue Feb 10, 2009 7:06 am
Location: Berea, KY, USA

Re: Take funds to bank

Postby nutterb » Mon Jul 08, 2019 8:02 am

Having reviewed the linked discussions, I will add that I agree with other statements that there is room for interpretation. What's more, I would argue that this is an area where a balance must be struck between the need to secure the deposit and the burden placed on those delivering it to the bank. In most organizations, these decisions usually come down to how much risk the organization is willing to tolerate.

In my unit, we travel from the church to the bank, and then all of those involved go in separate directions--none of which is back toward the church. Our risk analysis is as follows

[*] Donations batches are always logged in MLS and transmitted when the deposit bag is sealed--any discrepancy between what makes it to the bank and what is reported to Salt Lake will be found within a day.
[*] Donation bags have a removable strip across the top that corresponds to the unique identifier on the bag itself. This strip is stored with the donation batch.
[*] The donations batch consists of mostly checks. (In the previous four years, I can count on one hand the number of times I've seen more than $20 in a batch, and on two hands the number of times I've seen any cash at all) Anyone who wants to open the bag, steal the checks, and commit some kind of check fraud is inviting a visit from the FBI.
[*] When traveling in separate vehicles, the deposit is not placed in the drop box until the second person has arrived and can see the bag be placed in the box.
[*] The members we have handling deposits are, so far as we know, financially secure enough that $20 every six months or more is not worth the risk of being caught stealing.

Given all of those factors, the risk of something happening to the deposit is so low, it doesn't warrant the additional inconvenience of requiring we both ride in the same vehicle (in our local opinion). If we dealt with more cash than we do, I would certainly reevaluate that decision. Likewise, I would reevaluate that decision if we had people in poor financial positions working on the deposits. Both of those are conditions in which the risk of malfeasance increases.

I won't claim that everyone will be happy with this approach (let the flame wars begin), and I certainly won't claim that the risk tolerance will be uniform from one unit to the next. But I will recognize that when operating procedures reach a certain threshold of inconvenience, humans have a tendency to either ignore them or find creative ways around them, often to negative consequences.

Lastly, when I worked at a restaurant, I would routinely prepare deposits of values between $1500 and $3000 in cash. Sometimes two to three times a day. During normal business hours, the companion would ride in my car with me. At the end of the night, operating procedure dictated that the companion could travel in a separate vehicle. I imagine different corporations have different policies on the matter.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest