Budget Incease for New Youth Program?

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
chriswoodut
Member
Posts: 348
Joined: Mon Jul 25, 2011 8:42 am
Location: Utah

Re: Budget Incease for New Youth Program?

Postby chriswoodut » Wed Dec 18, 2019 12:35 pm

ElliotQuinton wrote:As a Stake Finance Clerk, we've been grappling with how to fund the new youth programs. From our perspective the big new element is the FSY funding.

We've been relying on the:

From the Planning Guide and FAQ
Areas should be self-sufficient in funding FSY and should adapt conference plans according to the local resources that are available (see pages 6–8 for adaptation guidelines). To that end, funding for conferences should not be requested through new and expanded budgets but should come from the following sources: a. Local Unit Budget Allowance (LUBA) b. Participant Funds c. Fund-Raising.


From the Newsroom and FSY FAQ
Each participant will be asked to pay U.S. $75. In addition, the stake or ward will pay U.S. $75 from the local unit budget allowance (LUBA) for each individual. The bishop may also use LUBA to help individuals when necessary. If desired, wards may use the annual fundraising effort to help offset the cost.


As a Stake, we have over 200 youth ages 14-18 that could potentially attend (practically they all won't); the maximum impact to our LUBA would be $15K. That is not an insignificant amount of funds compared to our allocations; many stake organizations are being cut back as well as the possibility of tinkering with the allocation percentages to lessen the administrative burden between the stake and its units. Additionally, we have run a Stake Girl's Camp for many years and will now begin a new Stake Young Men's Camp. Since the fundraising guidelines are restrictive to raise funds for only one annual activity, we're going to attempt to fully fund FSY from the Stake (and Ward) LUBA. Traditionally Girl's Camp and the former scouting program have conducted their own fundraiser. We're under the impression that either FSY or the youth camps could do a fundraiser, not both.

So its a big pinch on our LUBA, but we also seem to have gotten the message loud and clear not to expect an increase in the LUBA at this point. Positively, the Facilities Management budget is picking up the tab for renting the college campus where FSY will be held; that is likely the biggest ticket item for operating FSY which then doesn't have to be passed on to the local units.

**Some of the figures I quoted could certainly vary by region. We happen to be in North America Northwest**


Question for you.... are you doing one camp then for all YM quorums together? Our stake hasn't given us any direction for the YM so we're planning the traditional camp per quorum. Our Young Women do have a stake YW camp this year as typical every other year. I don't think we've thought about combining the YM. Interesting idea.

Our stake is doing FSY this year. We're using our fundraising to cover the ward portion ($75/per).

eblood66
Senior Member
Posts: 3396
Joined: Mon Sep 24, 2007 8:17 am
Location: Cumming, GA, USA

Re: Budget Incease for New Youth Program?

Postby eblood66 » Wed Dec 18, 2019 1:14 pm

In the year with FSY you don't have Youth Conference. The policy has always been that Youth Conference is paid completely by budget funds. Now if a ward/stake didn't follow that policy or managed to keep Youth Conferences down below $75 I can see FSY being a budget problem. But it seems to me that the intent is that the ward/stake portion of FSY should pretty much be covered by savings from not doing Youth Conference.

User avatar
ElliotQuinton
New Member
Posts: 14
Joined: Wed Nov 03, 2010 10:54 am
Location: Issaquah, WA

Re: Budget Incease for New Youth Program?

Postby ElliotQuinton » Wed Dec 18, 2019 1:21 pm

chriswoodut wrote:Question for you.... are you doing one camp then for all YM quorums together? Our stake hasn't given us any direction for the YM so we're planning the traditional camp per quorum. Our Young Women do have a stake YW camp this year as typical every other year. I don't think we've thought about combining the YM. Interesting idea.

Our stake is doing FSY this year. We're using our fundraising to cover the ward portion ($75/per).


It's all very much in flux at this point. My understanding is the current plan is to have separate YM and YW camps, although we have limited recreational facilities so the location may be the same, and possibly the timing as well (but that's all subject to a lot of logistics, etc). The proposed model is for all of the Stake's young men to have a 1 or 2 night campout all combined, with separate outdoor adventure breakouts at the quorum level. There is a lot of "cultural inertia" around scouting and ward high adventure for which we are trying to signal that it is a new day with the youth programs.

For many years the Young Women of our stake have had some tangible camaraderie due largely in part to their participation in an annual camp. The Young Men only interact through more rare and distant church affiliations; additionally we have some disparity between large and small youth programs as well as more and less financially capable units. Bringing everything online for equity sake is also a challenge were addressing. Presently we're trying to shift away from ward level young men camps; a quote from Elder Cook's Oct 19 conference address (I've probably reread this one more than all the others combined at this point) on the Adjustments to Strengthen the Youth crystallized a few of these points for us, particularly:
At the general and stake levels, we will continue to have Young Men presidencies. At the stake level, a high councilor will be the Young Men president and will, with the high councilors assigned to Young Women and Primary, be part of the stake Aaronic Priesthood–Young Women committee. These brethren will work with the stake Young Women presidency on this committee. With a counselor to the stake president as chair, this committee will have increased importance because many of the programs and activities in the new Children and Youth initiative will be at the stake level.


The additional component for FSY is we're planning on running a 4 year cycle of FSY, Stake Youth Conf, FSY, Stake Trek. Previously we were able to budget Stake youth conferences on a 2 year cycle (we were not doing a stake level youth conference annually), but now its as if we're doing a youth conference every year (I know it's our choice to handle it this way, but it seems that's the direction we've been given as well). If we allocate a particular sum per year to those activities, the budgeting is pretty smooth. Also of note is that the LUBA only receives $12.50 per quarterly report per youth ($50 annually) and $12 per sacrament attendance ($48 annually); so a youth attending all of their meeting nets $98 for the LUBA, some of which is withheld for the Stake budget. So a $75 per youth (ages 14-18) charge for FSY is not insignificant. We've always shifted funds in favor of the youth and primary, and will continue to do so; but it's certainly impacting our budget in other areas.

chriswoodut
Member
Posts: 348
Joined: Mon Jul 25, 2011 8:42 am
Location: Utah

Re: Budget Incease for New Youth Program?

Postby chriswoodut » Wed Dec 18, 2019 1:35 pm

ElliotQuinton wrote:
The additional component for FSY is we're planning on running a 4 year cycle of FSY, Stake Youth Conf, FSY, Stake Trek. Previously we were able to budget Stake youth conferences on a 2 year cycle (we were not doing a stake level youth conference annually), but now its as if we're doing a youth conference every year (I know it's our choice to handle it this way, but it seems that's the direction we've been given as well). If we allocate a particular sum per year to those activities, the budgeting is pretty smooth. Also of note is that the LUBA only receives $12.50 per quarterly report per youth ($50 annually) and $12 per sacrament attendance ($48 annually); so a youth attending all of their meeting nets $98 for the LUBA, some of which is withheld for the Stake budget. So a $75 per youth (ages 14-18) charge for FSY is not insignificant. We've always shifted funds in favor of the youth and primary, and will continue to do so; but it's certainly impacting our budget in other areas.


Mmm.. I've never seen the breakdown per youth as defined by the report. I don't know if that is good or bad. It's always worked out each year as the ward typically has a bit left over after taking all organizations into account.

User avatar
ElliotQuinton
New Member
Posts: 14
Joined: Wed Nov 03, 2010 10:54 am
Location: Issaquah, WA

Re: Budget Incease for New Youth Program?

Postby ElliotQuinton » Wed Dec 18, 2019 1:43 pm

I've had to explain to quite a few leaders and clerks lately just how the allocations are derived from the quarterly reports. Even though they get a report sent through LCR and MLS quarterly for the sole purpose of explaining the allocation, few in our stake have taken the time to understand the details.

It's great if it has always worked out for you that there happened to be funds to spare, but with the changes we couldn't "just give everybody about what we did last year" and stay anywhere in the black.

chriswoodut
Member
Posts: 348
Joined: Mon Jul 25, 2011 8:42 am
Location: Utah

Re: Budget Incease for New Youth Program?

Postby chriswoodut » Wed Dec 18, 2019 1:52 pm

ElliotQuinton wrote:I've had to explain to quite a few leaders and clerks lately just how the allocations are derived from the quarterly reports. Even though they get a report sent through LCR and MLS quarterly for the sole purpose of explaining the allocation, few in our stake have taken the time to understand the details.

It's great if it has always worked out for you that there happened to be funds to spare, but with the changes we couldn't "just give everybody about what we did last year" and stay anywhere in the black.


Well, we could be surprised at the end of the year when it doesn't work out for us. :) We have changed this year to do a $ per youth approach. In the past we based it on previous year's budgets with an adjustment if the youth numbers really moved around.

Really the challenge for us has been that the budget can be a moving target. People don't turn in receipts, those people get new callings, which org uses their budget one year may not use it as much next year due to callings changing, the amount raised in the fundraiser can move around. To be honest, we over allocate more than our total income knowing there's a bunch of the budget that won't be consumed with reimbursement requests. I know it's not a great approach but if we didn't over allocate, we'd have even more money at the end of the year not used. And, we are not accurate at guessing which budget category won't be used the next year.

User avatar
ElliotQuinton
New Member
Posts: 14
Joined: Wed Nov 03, 2010 10:54 am
Location: Issaquah, WA

Re: Budget Incease for New Youth Program?

Postby ElliotQuinton » Wed Dec 18, 2019 2:09 pm

I should probably note allocations likely vary by region from what I mentioned and the %withheld will be individual to each stake. Consult your MLS finance statements or LCR reports: budget to see your own details

jvanvleet22
New Member
Posts: 1
Joined: Sun Jan 05, 2020 7:40 am

Re: Budget Incease for New Youth Program?

Postby jvanvleet22 » Fri Mar 20, 2020 9:30 am

Is there a way to see on LCR which youth have and have not signed up for FSY?

chriswoodut
Member
Posts: 348
Joined: Mon Jul 25, 2011 8:42 am
Location: Utah

Re: Budget Incease for New Youth Program?

Postby chriswoodut » Fri Mar 20, 2020 9:35 am

jvanvleet22 wrote:Is there a way to see on LCR which youth have and have not signed up for FSY?


I believe Bishops have that visibility. The menu option isn't there for ward clerks and executive secretaries. A couple weeks ago this came up in bishopric meeting and only the bishop had the menu item when we were discussing it.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest