Payee type in the LCR expense

[Artword]

Hello,
Question regarding ward expenses processing in LCR.
When we are buying something in store with ward bank card the expense appears in the system and payee is prefilled with store name (organization).
But when we are adding expense when the payment was in cash then payee drop-down is filled with individuals (mostly ward members).

So the question is should we add payees as individual or organization? Or there should be organization when paying with ward bank card and individual when paying in cash?

Could you please advise and provide links to the handbook if possible?

[eblood66]

Obviously your procedures in Ukraine are different than in the US and Canada. We don't have bank cards. You may need to contact your area office or the global service department to get a definite answer for your country.

In the US, the payee should be an organization when paying via check directly to the organization and should be the member if a member first paid the expense themselves and we're reimbursing them. I assume that a cash payment for you would be similar to a cash advance here where money is given to a member (usually a leader) who then goes and makes the payment to the organization. In that case we would list the member as the payee but would require that they bring back receipts to document the expense. But I can't say for certain whether that that's correct for you.

[russellhltn]

You might check the "Help Center" on the main church webpage for your area. That should give you procedures for your area.

[Artword]

You might check the "Help Center" on the main church webpage for your area. That should give you procedures for your area.

The problem is that help resources are not localized. The most of them are not eve translated to Ukrainian/ Russian languages. available resources are in English and the is no payee definition.

[Artword]

In the US, the payee should be an organization when paying via check directly to the organization and should be the member if a member first paid the expense themselves and we're reimbursing them. I assume that a cash payment for you would be similar to a cash advance here where money is given to a member (usually a leader) who then goes and makes the payment to the organization. In that case we would list the member as the payee but would require that they bring back receipts to document the expense. But I can't say for certain whether that that's correct for you.

Thanks for answering. it was interesting to see how finances are processed differently. we have payment cards with cash on hands balance reports