Check printed without 2nd approval

[atempaj]

Quick question. I’m a stake auditor, and during my audit for a ward I found that the system was allowing a printing of a check without the need of a second approval. It was a check for a fast offering fund. The system documented that the submitter and the 2nd approval was the same person. In the situation I witnessed I found that the clerk was able to submit the check request and the documentation showed him as the submitter and 2nd approval. This shouldn’t be possible; please advise. Thanks.

[eblood66]

I assume that the expense did not have any documentation uploaded. In that case the system assumes that there is paper documentation which should be reviewed by each check signer before signing. This is how the system is designed to work for cases when (for whatever reason) electronic documentation can't be provided.

As an auditor you generally assume that if the check was signed by two people, that they each reviewed the documentation. But if you are concerned, you can ask the signers to verify that they did.