Leadership information only

[1historian]

We have several members who for a variety of reasons have restricted all or part of their data to ward leadership only. Is there a way to generate list of these individuals and what restrictions they have requested so that we can support these individuals, and make sure that their information is protected in the way they have requested.

[russellhltn]

How are you distributing information outside of church's IT where that might be a concern?

By in large, the IT systems take care of it as long as you're not passing around printed lists.

[BrianEdwards]

One possibility might be leaders who have found there are members who aren't receiving LCR emails, and are trying to ensure communication reaches everyone via individual emails, but also want to know who has chosen not to receive church emails. Or group communication via text or WhatsApp, which naturally occurs without using the Church's system.

I might have a member in my personal contact list, and assume that I can add him into whatever Church communication I'm organizing (outside of LCR send-a-message), without knowing he has limited his Church communication preferences in his member account.

To answer the O.P., I'd suggest that in the original outreach for whatever effort you're doing outside of LCR, it would be good to include a note that anyone desiring not to be included, simply contact the "organizer" and request exclusion. As an example, our records were recently moved to a new ward, and my wife was automatically included in a group text for the sisters. While there was nothing wrong with the desire to have her feel included, there were a "gazillion" (her words!) daily texts back-and-forth which showed how much the others were enjoying it, but she finally requested to be removed. The "organizer" felt really bad that she hadn't reached out to let my wife know about the text group, and never asked if she wanted to participate. Just a personal example of where a member wants Church LCR emails, but not necessarily all communications, and it isn't even related to any "data privacy" concerns.

[1historian]

One example is is our EQ Pres has decided to call and wish members well on their birthday, and has delegated this assignment to a member of the quorum. And so has given that brother a printout with the information. however ii cant seem to find a list of who has restricted this data or other personal data. i Know the directory and maps will list people who have restricted some of their location data in a yellow color. I believe LCR used to have a lock icon next to the data that was restricted when looking at a membership record, but that seems to no longer be there. I am looking for a way to identify those who have expressed a desire for some privacy and help make sure we are in compliance with their wishes.

[jdlessley]

In researching this exact same issue for our RS president I have found no way to print any member list and exclude private contact, address, or location information before printing the list. There is also no list available to any unit leader that identifies any private information. Even the online Ward Directory and Map app only shows the list of households where the address or pin location is private as indicated by the padlock icon for unit leaders. It does not show the padlock for those members with private contact information. For a unit leader to see if a member has private contact information they must drill down through the household to the individual to see the privacy status for that individual's contact information. For unit leaders, Member Tools does not show any privacy status until an individual name is selected. Only then, and with the Contact tab selected, will a shield+padlock icon for those with any restricted privacy setting(s) be identified.

Unit leaders are advised not to provide member lists that include private information. In the case of our RS president, I told her she would need to manually go through the birthday list and black out private information before she gave it to her compassionate service coordinator. For a one month birthday list this is doable. But for a full membership list this is quite tedious and not really worth it since the list will be out of date quickly with move-ins and move-outs.

I recently had an elderly shut-in without electronic means to a ward directory request a ward directory. This was the first printed directory I had to manually go through and black out all the private information because the print feature no longer includes that option. It took me well over two hours to do that printed directory.

[russellhltn]

One example is is our EQ Pres has decided to call and wish members well on their birthday, and has delegated this assignment to a member of the quorum.

I told her she would need to manually go through the birthday list and black out private information before she gave it to her compassionate service coordinator.

Maybe it's just me, but I'd think a birthday contact coming from a "underling" would be rather off-putting since it's clearly an assignment, not not something genuine from the leader. It's also not exactly the kind of thing the service coordinator calling was intended to be, although it's probably a long tradition in some wards.

I recently had an elderly shut-in without electronic means to a ward directory request a ward directory. This was the first printed directory I had to manually go through and black out all the private information because the print feature no longer includes that option. It took me well over two hours to do that printed directory.

Ouch. I think the simple answer here is to ask a non-leader to print the list out. Perhaps a ministering brother or sister assigned to the member.

Rather than asking for a list of names with "leadership only" restriction, perhaps a better tactic is to use feedback to request the option to print lists "as a non-leader" for when print outs are to be passed along. Much like how in lcr you have a drop-down list to select what calling to use for certain things.

[sbradshaw]

When you print from the Ward Directory and Map tool, it excludes information that's marked private. I tested for my ward, and the PDF included everyone's names, but skipped the address, phone number, etc. for those families. That doesn't solve the birthday use case, but may help for a general directory.

[jdlessley]

When you print from the Ward Directory and Map tool, it excludes information that's marked private.

You are correct. I wish I had known that before. After nearly two decades of using LCR for my printing needs that option escaped me.