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Use this forum to discuss issues that are not found in any of the other clerk and stake technology specialist forums.
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cottrells
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#201

Post by cottrells »

homedat wrote:The executive secretary has been added to the list of those who can verify or update member locations with LDS Maps.
Has consideration been given to allow stake officers, such as stake clerks to update member locations?
homedat-p40
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LDS Maps Wiki Page

#202

Post by homedat-p40 »

When ward bishopric and branch presidency members log into LDS Maps, they may use LDS Maps to maintain accurate information about the location of their ward or branch members. These leaders include the following:
  • Bishop or branch president.
  • Bishop's or branch president's counselors.
  • Ward or branch clerk.
  • Assistant clerk (membership).
  • Assistant clerk (finance).
  • Executive secretary.

This information is posted on an LDS Maps wiki page. The url is https://tech.lds.org/wiki/index.php/LDS_Maps.
homedat-p40
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#203

Post by homedat-p40 »

No. The ward has the responsibility to maintain accurate and up-to-date membership records.
hirsp1
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#204

Post by hirsp1 »

homedat wrote:No. The ward has the responsibility to maintain accurate and up-to-date membership records.
Might I add that it would be useful to include stake clerks and technology specialists to the list. They're often the first ones to get a call about how to do something. Granting them access would allow them to become familiar with the system, help them be a first line of help and let them learn the system well enough to train others.

Yes, the wards/branches have responsibility to maintain the records, but they often get help from their stake leaders.
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aebrown
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#205

Post by aebrown »

hirsp1 wrote:Might I add that it would be useful to include stake clerks and technology specialists to the list. They're often the first ones to get a call about how to do something. Granting them access would allow them to become familiar with the system, help them be a first line of help and let them learn the system well enough to train others.

Yes, the wards/branches have responsibility to maintain the records, but they often get help from their stake leaders.
I agree with this. The model used for the current Stake and Ward Websites has been quite helpful, and as a stake website administrator I have been able to give assistance to some wards only because I had access to the ward site as an administrator. I also would not be in a position to give needed training without this access.

There have even been cases where a bishop needed something done quickly and had no one to turn to in the ward, but I could handle the issue promptly.

Certainly, if every ward is running smoothly and has sufficient competent, trained clerks, the model of having the ward handle such issues is the ideal. But there would be a significant benefit in giving stake-level clerks access as well. What is the downside of providing such access? Stake and ward clerks already have to coordinate efforts and respect stewardship lines. So I think any concerns about potential problems are outweighed by the benefits of providing stake access.
Questions that can benefit the larger community should be asked in a public forum, not a private message.
techgy
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#206

Post by techgy »

I agree as well. One additional thought in favor of permitting stake personnel to access these sites would be that to deny the stake access will result in an increase in phone calls to the GSC from ward leaders who need help.

Instead of going to the stake - as is now the direction - they would need to contact the GSC for assistance.
Have you read the Code of Conduct?
homedat-p40
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Stake Access to LDS Maps

#207

Post by homedat-p40 »

I believe stake access is being addressed in a future release. Stakes and regions would need help addressing disaster preparedness and disaster recovery and LDS Maps will be a great tool for that. Getting the application out the door is the first issue. You can always offer your feedback by clicking the Feedback button.
alan.richardson
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#208

Post by alan.richardson »

While the help file specifically says the move functionality is not available to Executive Secretaries (why?) I have found it is, and have been working through validating and updating addresses as time permits. Excluding the Exec. Secy. removes a resource for identifying homes of families that may or may not "visit" on Sudays.
jdlessley
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#209

Post by jdlessley »

RichardsonAG wrote:While the help file specifically says the move functionality is not available to Executive Secretaries (why?)
The help file has not caught up to the very recent change in which the executive secretary was included with those with permissions to make edits. While in beta the help file will get a bit out of sync with the changes that are made. This is to be expected.
JD Lessley
Have you tried finding your answer on the ChurchofJesusChrist.org Help Center?
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mdfogg-p40
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#210

Post by mdfogg-p40 »

I have been Ward clerk, EQ Pres, Stake Fin..etc Clerk, and lastly, 2nd Councilor. This map site is great. I'm still trying to make things easier for our clerks.
I'm currently without a calling after taking a contract job in Indianapolis. Always a Home Teacher though! :) The Ward here made that assignment after the 2nd week. LOL

Suggestions...
It would be nice to be able to see Ward and Stake boundaries the way this site (http://maps.huge.info/zip.htm) shows zip codes. It would help clerks verify which Ward/Branch to move members too. (at least make the blue boundary line more opaque so you can see the street names).

It would be really nice to be able to see this information for other areas as well as those for your own stake. I have not moved my records to Indianapolis as I'm not sure how long I'll be here. But if I do move here...

I assume too that the beta version is not fully functional as I can not see the meeting house information given by LDS maps. :confused:

A side note. I always add the plus4 to the zip code in MLS. This is helpful when creating HT/VT routes and for the missionaries when contacting LA's. The member list can then be sorted on Zip Code, thus reducing driving costs.

It'll be nice when all meeting houses have internet access. :)

Thanks for listening.:D
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