Year End?

[ckmcdonald]

But what happens to individual subcategory balances is entirely up to the ward. By default, balances will carry forward for subcategories, but I would guess that many units will choose to zero out the balance for the auxiliaries at the beginning of the year. It's a local decision.

Our Bishop changed his mind on this topic a few days ago. He now wants the 2010 year-end Auxiliary/Quorum budget balances NOT carried over. Posting the Transfers will be easy, it's the date I have a question about. I always start second-guessing myself when messing with those sticky Transfers that can't be edited/deleted.

I want all reports going forward to show there never was a carry-over to 2011 for Auxiliaries/Quorums - so I should date the Transfers last year, correct? I'm planning to date them 31Dec2010.

On the Transfer topic - I thought I read here in the forum a time or two that Transfers are editable/deletable. Is this true? I couldn't find a way to do it.

[aebrown]

Our Bishop changed his mind on this topic a few days ago. He now wants the 2010 year-end Auxiliary/Quorum budget balances NOT carried over. Posting the Transfers will be easy, it's the date I have a question about. I always start second-guessing myself when messing with those sticky Transfers that can't be edited/deleted.

I want all reports going forward to show there never was a carry-over to 2011 for Auxiliaries/Quorums - so I should date the Transfers last year, correct? I'm planning to date them 31Dec2010.

Yes, that's the best date to use. However, be aware that as long as you are working off of Budget Reports, all the subcategory balances will automatically be zero anyway, even if you don't do transfers. Budget Reports are probably the best way to operate now, and when 3.3.1 comes, they will unquestionably be the best way to operate. So this little bit of cleanup isn't really needed.

On the Transfer topic - I thought I read here in the forum a time or two that Transfers are editable/deletable. Is this true? I couldn't find a way to do it.

No, there's never been any way to edit or delete transfers. Your only option for "deleting" a transfer is to create an opposite transfer (reverse the direction of the categories involved) using the same amount and the same date. Similarly, to "edit" a transfer, you can create an additional transfer of the same date using the same categories, with an amount and direction that nets to the the desired result.

[wrigjef]

No, there's never been any way to edit or delete transfers. Your only option for "deleting" a transfer is to create an opposite transfer (reverse the direction of the categories involved) using the same amount and the same date. Similarly, to "edit" a transfer, you can create an additional transfer of the same date using the same categories, with an amount and direction that nets to the the desired result.

I just made a bunch of transfers to 0 out my budget subcategories (only Budget:Allocations has funds). I made mistakes with a few of them and forgot to change the date to 31 Dec. Are you saying I can reverse the transfers using the same bad date, the create new transfers date 31 Dec and that will correct reports?

[aebrown]

I just made a bunch of transfers to 0 out my budget subcategories (only Budget:Allocations has funds). I made mistakes with a few of them and forgot to change the date to 31 Dec. Are you saying I can reverse the transfers using the same bad date, the create new transfers date 31 Dec and that will correct reports?

Yes, that's correct. When you create a transfer from category A to category B for X dollars on date D, if you then create another transfer from category B to category A for X dollars on date D, every summary report will look exactly like it did before you created the first transfer, since the +X and -X on that same date will cancel each other out for both categories.

On a detail report, of course, you'll see both transfers. But since they have the same date and opposite directions (and a clarifying comment on the second one), it should be pretty obvious what happened.

[ckmcdonald]

Yes, that's correct. When you create a transfer from category A to category B for X dollars on date D, if you then create another transfer from category B to category A for X dollars on date D, every summary report will look exactly like it did before you created the first transfer, since the +X and -X on that same date will cancel each other out for both categories.

On a detail report, of course, you'll see both transfers. But since they have the same date and opposite directions (and a clarifying comment on the second one), it should be pretty obvious what happened.

Hypothetically, if the above is done in a sub-category that otherwise has no transactions in it for 2011, will MLS now not let me inactivate this sub-category?

[aebrown]

Hypothetically, if the above is done in a sub-category that otherwise has no transactions in it for 2011, will MLS now not let me inactivate this sub-category?

MLS will let you deactivate a subcategory as long as its balance is zero (and it's not a built-in category). Your ability to deactivate a subcategory you added is not affected by the presence of transactions -- only the current balance.

The only long-term effect of having transactions in 2011 for such a category is that it can't completely go away until 2015 rolls around (three-year record retention period in the US). But since you can deactivate it, it won't bother you much.