Tom,tomw wrote:This is not a Church IT department policy or concern. It is a legal and data stewardship concern. From the technology perspective, I am sure that we can devise ways to secure data. But we have to properly demonstrated to those in other departments that we can protect individuals information.
Name, address, phone number and email address information is considered sensitive data. We have learned from sad experience what happens when this data is misused or mishandled. Please be patient with us as we work through the organizational levels and departments.
Could you please expand on this idea of it being a legal and data stewardship concern. It seems to me that as long as the data is secure, the only ones with access to it are the same people/leaders that have access to it directly in MLS on the ward computer. So access to that data is already part of their stewardship. I don't understand how accessing this data through the automated HT/VT is any different than accessing it directly on the ward computer.
If you are referring to the home/visiting teachers having access to the name, address, phone number and email address of the families they teach, again this is information that they already are provided as part of their stewardship. Why does it make any difference whether it is provided to them by giving them a print out, emailing it to them, or providing it through the HT/VT tool?
I must be missing something, because when this discussion began and we were asked to stop using the system, most of us understood "security of the data" to be the issue. So now you are saying " I am sure that we can devise ways to secure the data", but there are other issues. I, for one, would like a better explanation of the other issues causing concern, so that we can address them in this forum.
Name, address, phone number and email address are accessible to all members of the stake on the ward websites. Why does that not present any legal and stewardship data concerns and the HT/VT system does? If the HT/VT site is hosted on the same servers as the ward web sites, and has the same data (nothing more sensitive), what is the problem?