aebrown wrote:Any member of the stake (not just building schedulers or ward administrators) can see the events scheduled at any building that his or her ward is assigned to (in Week view, check the box by the building under "Available Locations"). Note that "assigned to" in this context is not restricted to the building a ward meets in, but rather an assignment made in the Calendar system by a stake administrator. By default, wards that meet in a building are assigned to that building, but any other unit may be assigned to that building.
Some stakes choose to assign all the units to all the buildings for precisely the reasons you mentioned. It enables more flexibility in scheduling events. That practice can create some tension if wards who meet in another building overuse this privilege -- then the wards that meet in a building can feel that other wards are using "their building" too much. But used prudently, this can be a good arrangement.
It's not possible currently, but others have suggested that as an enhancement. I personally don't think it's a good idea. The calendar system will take care of making sure there are no conflicts, so a building scheduler shouldn't have to know about every new reservation. That would mean hundreds of emails each year for at least our stake center, which could be rather annoying.
That should never happen if the system is being used properly. If you would like to provide details as to what leads you to think that is happening, I'm sure some people on the forum would be happy to help you track down what is going on.
*I am a building scheduler and this is our HUGE PROBLEM! We do NOT have checkboxes next to our "locations" in order for me or anyone else to view ANY of our locations. How do we fix this??????? I have been trying to get an answer to this for over a month from various sources so I hope you can be the one source that actually has an answer.
Cedar Mill Oregon Stake- Rock Creek Building Coordinator