Full List of Permissions for Website Administrator

[russellhltn]

I'd add that the Stake STS also has at least some home ward rights to the lesson scheduler, as well as admin rights to the stake newsletter. (Don't forget, the newsletter has both a ward and stake level.)

[fernsten]

I'd appreciate if anyone could spot any other errors or omissions.

Thanks for doing this. As a ward finance clerk I have full admin rights on everything, including the Lesson Schedule and Newsletter sites.

[jdlessley]

As a ward finance clerk I have full admin rights on everything, including the Lesson Schedule and Newsletter sites.

If that is true then it follows that the ward assistant clerk - membership also has admin rights for Lesson Schedules and Newsletter.

[WayneMcK]

Thank you everyone for taking a look and I've included most corrections. Some suggestions I've left out.

I notice that you have limited who has editor rights under the Calendar application and publisher rights under Newsletter. This must be the way your unit has set things up. But this matrix could give the impression that those listed are granted those rights by default since you have provided a way to indicate that administrators can add anyone as an administrator or editor for the Calendar and administrator or publisher for the Newsletter on the line position for "Anyone (added by an Administrator)".

As stated in my original post, I did all this based on the online help (not by virtue of experience), so for Calendar it says:

If you used the Initial Setup to create calendars for your ward, the leadership roles appropriate to each calendar were already added.

This is very vague, and so I made some assumptions, which again in my original post I indicated if they are wrong please tell me.

For the Newsletter it specifically lists at:

https://ue.ldschurch.org/ldsapphelp/new ... _roles.htm

those who are Publishers and I've just copied that to my matrix. It is also part of the reason that I didn't add non-stake/bishopric counselors as Editors to the Calendar - if they are not specifically listed then they were left out.

In reviewing your matrix I have noted a help documentation problem for the Calendar and Newsletter roles. Your matrix implies that any calendar administrator can add other calendar administrators. Only default administrators, those with administrator rights by virtue of holding a certain calling, can add or remove other administrators who are not default administrators. The same is true for the Newsletter application. I will post this missing help documentation in another thread as well as provide feedback through the appropriate applications' feedback links.

Whilst I appreciate that this is true, my matrix is currently NOT intended to be the answer to every question, but just give the bare bones basics. It is why I specifically provided the links to the online help so a more thorough understanding could be sort.

As a partial explanation of why I'm putting this together, but not wishing to bore you with the details, I'm the District High Counselor responsible for Technology (we have no Assistant Clerk - Tech Specialist) which means I have NO administrative experience with this stuff. As far as I can tell, the District and it's 8 Branches don't use any of these tools. The reason they don't use them is because none of them work. The reason they think none of them work is because the people in callings that could edit and update the details aren't actually aware that they can.

So I simply what to be able to tell any individual, in a basic vanilla default Branch that hasn't touched this stuff, what they basically can do, i.e. I want to be able to tell a RSP that they can publish newsletters, add/edit classes and add/edit calendars without the need for BPs approval or anyone else's input - they can do it from the comfort of their own home. Their counselors on the other hand can only add/edit classes. Should the RSP subsequently learn that they can add their counselors as Calendar editors, that's great, but I need to get past the first step.

Or more specifically, if there is at least one individual in a Branch that is computer literate, I've now discovered that I should be suggesting to BPs that they call them (along with any other callings they already have) to be the Website Administrator (and ensure it is reflected in MLS) so at least one person in the Branch might attempt to use the tools.

So thanks again everyone, you have definitely helped me!

[russellhltn]

If I'm not mistaken, anyone can request a calendar, but it has to be approved by an admin before it can be used. Therefore the "add calendar" rights are incorrect.

While the listed editor may be there by default if the initial setup wizard was run, it is configurable. As such, it might warrant an asterisk next to those roles to indicate that it's not necessarily a given. Most other rights listed are not revocable.

[aebrown]

If I'm not mistaken, anyone can request a calendar, but it has to be approved by an admin before it can be used. Therefore the "add calendar" rights are incorrect.

I think what is intended by those permissions for auxiliary/quorum presidents is really "Add/Edit Events" (not "Add/Edit Calendars" as it currently states). As you noted, adding a calendar is nothing special -- anyone can do that. Approving or editing a calendar is an administrative task; the administrators are already listed.

The term "Edit Calendar" is ambiguous and should be avoided. It could mean the administrative task of changing viewers and editors or changing the name of the calendar. Or it could mean changing the events on the calendar (add/update/delete), which is what a calendar editor can do. That's why I recommend the term "Add/Edit Events" (or "Add/Edit/Delete Events", but Delete is really just a special kind of Edit, so we could stick with the more concise "Add/Edit Events").

While the listed editor may be there by default if the initial setup wizard was run, it is configurable. As such, it might warrant an asterisk next to those roles to indicate that it's not necessarily a given. Most other rights listed are not revocable.

Also, you mentioned "if the initial setup wizard was run". That's a pretty big "IF". There was never any requirement to run that wizard. In my stake, we never ran that wizard, and several of the wards didn't choose to run it, either. So not only can those rights be revoked, but they may never have been granted.

[russellhltn]

In my stake, we never ran that wizard,

Same here. Since I wasn't 100% sure just what it was going to do, I choose to run with "manual" since I had full control of the outcome.

[WayneMcK]

Thanks again everyone for your input, I think I'm slowly muddling my way through this and all three documents have been updated based on everyone's advise. As I use a Mac and Numbers to create them, for Excel users the spreadsheet might appear different this time around as I've changed the orientation and scaling and I have no idea how that translates when exported.

The term "Edit Calendar" is ambiguous and should be avoided... I recommend the term "Add/Edit Events"

Whilst I appreciate your point, and I originally went down that road, I've had a bit of an about-face. I've decided to use the simple term Editor because as I've said, this is just the very basics, I expect people to go to the relevant Help links and read more. As those Help links use Editor I figure I need to use it, but as you suggest, I've tried to clarify.

There is quite a bit on the Help site that is vague, but thankfully there are these Forums:)

Also, you mentioned "if the initial setup wizard was run". That's a pretty big "IF". There was never any requirement to run that wizard. In my stake, we never ran that wizard, and several of the wards didn't choose to run it, either. So not only can those rights be revoked, but they may never have been granted.

Because of this, and as I stated before, I doubt anyone in my District has really worked with any of these Tools, so the chance of anyone running a Set-Up Wizard is highly unlikely, I've removed all the Calendar Editors and replaced them with and asterisk for further explanation.

Now all I'm left wondering; the Calendar is the only one that mentions a Set-Up Wizard, but is this specific to the Calendar or do the others have Set-Up Wizards as well?

[jdlessley]

Now all I'm left wondering; the Calendar is the only one that mentions a Set-Up Wizard, but is this specific to the Calendar or do the others have Set-Up Wizards as well?

Lesson Schedules does not use a setup wizard. Instead it provides a default set of classes as a template to work from. The template uses the name of the manual for the class title in some cases. I think my unit only edited the last class for Gospel Doctrine from the manual name to what is listed below.
High Priests
Elders
Relief Society
Young Men
Young Women
Preparing for Exaltation: Teacher's Manual
2012 Outline for Sharing Time: Choose the Right
Behold Your Little Ones: Nursery Manual
Primary 1: I am a Child of God
Primary 2: Choose the Right A
Primary 4: Book of Mormon
Gospel Doctrine - Book of Mormon

The Newsletter does not use a template either. It is ready for use as it is. Our unit added publishers to the default set and set up the list of categories.