MLS Move-out Report

[Mikerowaved]

Could there be a field in the membership database we can't see that carries the move-in date and thus it spans back even further than the existence of MLS?

[russellhltn]

I can't imagine that there's more then one move-in date. But I'm wondering if something has changed so that now that field can reflect a date beyond MLS. It could have happened during one of the membership refreshes.

[aebrown]

I can't imagine that there's more then one move-in date. But I'm wondering if something has changed so that now that field can reflect a date beyond MLS. It could have happened during one of the membership refreshes.

As far as I know, this is how MLS has always worked, and the information about the move-in date has always been present and accessible. When you print or preview a membership record (not the IOS), near the bottom it will list the "date moved from prior unit." That is the date that the Move-in Report uses, and it has absolutely nothing to do with when MLS came online -- it is rather an attribute of the membership record.

[russellhltn]

I'm remembering the early days of MLS, when we converted from MIS to MLS. It seems like MLS was treating the conversion as a mass move-in. I'm sure a search of the LDSClerks list from that time period would confirm that. Then again, maybe that HT/VT quirk came from something else.

Whatever. But that was then, this is now. If MLS is showing true move-in dates, then that's good.

[lajackson]

. . . that was then, this is now. If MLS is showing true move-in dates, then that's good.

I think there was a quiet behind-the-scenes change from the date MLS thought it received the record to the actual transfer date that is recorded on the permanent membership record. I like the change except for two small things.

If the record travels through the land of the unknown, the move in date is the date the record left the last known ward, not the date it moved out of the unknown to the current world.

And if someone accidentally moves an entire family to school, instead of just the student, then the whole family moved in from a single student ward in the September that school started for their student.

Of course, there is the advantage that the newcomers have no idea when I actually moved here and where I came from. Although it looks a bit odd that a couple with as many children as us came from a single student ward at a Church university neither one of us ever attended. [grin]

[Hijt]

Well after reading all the comments above, I went back to check my MLS Move-in report. I now see by Russell's prompting, That the move-in report should technically be called "move-in dates of members now residing in your ward". Russel was right, as soon as someone moved out, their name was removed from the move-in report. Also Mike was right, I hadn't noticed the "custom" at the bottom of the scroll out. When I did that I was able to go back three years when the branch was created. ....... It still would be nice to have the addresses retained that were provided when members records were moved out.

[LTORDUSA1-p40]

I obtained a form from this site and I cannot locate it now. It was "Membership Record Change Request." Could the offered form/documents that users provide be placed in a central location? I have spent hours trying to locate a form someone else created and cannot find it. Thanks

[aebrown]

I obtained a form from this site and I cannot locate it now. It was "Membership Record Change Request." Could the offered form/documents that users provide be placed in a central location? I have spent hours trying to locate a form someone else created and cannot find it. Thanks

I'm guessing you are looking for the Membership Record Change Request Form, referenced in the wiki article Updating Membership Records.

The wiki is where we are collecting everything that someone deems worthy of archiving. Everything is available there in one central location, as you requested. If you search the wiki for "Membership Record Change Request" (including the quotation marks), you'll find the form right away.

In the future, though, if you're having a hard time finding something, please don't spend hours looking for it. There are plenty of people here on the forum who are happy to help.

[ericb]

I came upon this discussion from a link in the feedback and suggestions section for MLS in the wiki. I wanted to add a comment that it would be helpful for the move-out report to include the member's previous address & phone, as well as their new address & phone. That way, both the new and previous address could be located in one report.

A case in point -- we moved a less-active household's record out of the ward, and later found out the new address info was questionable. By sending a letter to the previous address, we were able to get the correct address from the post office, and pass it along to membership services. The new bishop was also correctly identified and contacted.

It made me wonder why else would we keep a hard copy of membership records after a family had moved? This was the only reason I could think of, and having it in a report would satisfy this need.

[CollinsMG]

Here are a few situations that describes what I would like to see happen:

Situation 1:
We have an active family in our ward.
They pay donations throughout the year.
They move in November.
We move their records to this new ward.
They are still active in their new ward.
We print their donation records in January.


Situation 2:
We have an active family in our ward.
They pay donations throughout the year.
They move in July to a temporary address.
We move their records to this new ward.
They are active in their new ward.
They move again in October.
We no longer have a valid address.
They are still active in their new ward.
We print their donation records in January.


Situation 3:
We have an active family in our ward.
They pay donations throughout the year.
They stop being active.
They move in November and provide no forwarding address.
We move their records to the great black hole
They are not active in their new ward either.
We print their donation records in January.


In all three of these situations, it would be nice if the system could obtain the current address for all three of these families at the time we plan to print the tax forms.

We have the problem that people move and we have no clue what their address is and sometimes it changes several times before the tax receipts need to be printed.

I also agree with a previous posting that says that they would like to have the move-out report indicate their move-out address (from our ward/branch) and their move-in address (the one they just moved to.)

I would even like to see their new phone number on these reports if possible.