Moving Out Records

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jc12996
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Joined: Fri Jul 11, 2014 9:37 am

Moving Out Records

#1

Post by jc12996 »

What is the policy of moving out records? I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.

Thanks,

John
jc12996
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Joined: Fri Jul 11, 2014 9:37 am

Re: Moving Out Records

#2

Post by jc12996 »

When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.
RossEvans
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Re: Moving Out Records

#3

Post by RossEvans »

jc12996 wrote:When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.
Until recently there was a high-level description of this policy in Leader and Clerk Resources, which I can no longer find. However, the policy was outlined in an October 2012 letter to priesthood leaders.

In a nutshell, the mandated procedure lists eight steps (nine including bishop's approval) that must be taken before sending a record to headquarters Address Unknown. Check-boxes for those steps are hard-wired into MLS.

See attachment.
AddressUnknownSteps.pdf
(195.18 KiB) Downloaded 843 times
drepouille
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Location: Plattsmouth, NE

Re: Moving Out Records

#4

Post by drepouille »

Dana Repouille, Plattsmouth, Nebraska
russellhltn
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Re: Moving Out Records

#5

Post by russellhltn »

jc12996 wrote:I am the ward clerk of a BYU Singles ward.
Since you are at BYU, can you check with the school? Seems like they would be cooperative with wards.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.
lajackson
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Re: Moving Out Records

#6

Post by lajackson »

jc12996 wrote:I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.
I believe you actually have a membership office there on campus. You might ask around. But the process will still be the same if you really don't know where they are.

I would imagine that your process there should include checking the Y student directory if you are not already doing that.
TinMan
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Location: Bountiful, UT, USA

Re: Moving Out Records

#7

Post by TinMan »

If you look on the membership record, doesn't it have "previous ward?" I would think that most of the time that would be their home ward where their parents are. Let that ward clerk find them. :)
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