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Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Fri Oct 11, 2019 6:24 pm
by david85224
Is there a Privacy Policy somewhere on the church website that we can remind members about making a email lists?

I keep getting emails from members in the ward/stake about real estate, fund raisers for non-church related groups, etc. I thought surely there apps we have would have some kind of reminder that members should not be harvesting emails for non-church related purposes?

Re: Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Fri Oct 11, 2019 6:54 pm
by russellhltn
At the bottom of the printed directory: "© 2019 by Intellectual Reserve, Inc. All rights reserved. For Church Use Only - Information is Condential"


Handbook 2: 21.1.15
... Leaders should not distribute directories outside the stake or ward boundaries or permit their use for commercial or political purposes.

The beginning of each directory should include a statement that it is to be used only for Church purposes and should not be copied without permission of the bishop or stake president.
Personally, I'd make it a point of telling these members that you refuse to donate/do business with anyone that uses church information for non-church business. I'd also consider reporting them to the bishop/stake as appropriate.

Re: Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Fri Oct 18, 2019 11:00 am
by david85224
A lot of people don't print the directory, very rare these days. Do we not have a privacy policy, or reminder, about taking email addresses for purposes outside of church communication? I know in the LCR wiki and blog posts it mentions to only use it for church purposes, the general population of members have no such reminders?

Re: Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Fri Oct 18, 2019 12:03 pm
by russellhltn
It can be found in the Terms of Use found at the bottom of each page on the website.
Any other use of information or materials found at this site, including any use by organizations or legal entities, is not permitted without our prior written permission.
If you feel that's not enough, I'd suggest submitting feedback using the Feedback link found at the bottom of the main website.

Re: Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Tue Oct 22, 2019 9:59 am
by mevans
You can also choose to set the visibility of your information to "leadership only." That will keep people from getting your email address unless one of the leaders is the one doing it.

Note that people could be harvesting this from other locations than the online directory. For example, maybe Relief Society or Elders Quorums send emails through other means than LCR and don't do a BCC. Someone could grab all those addresses and think it's fine to use them for non-church purposes. If your leaders are sending out emails without BCC, you might talk to them about using BCC.

Re: Harvesting Members Emails for non-church purposes - Privacy Policy?

Posted: Mon Oct 28, 2019 10:12 am
by david85224
Thanks for the feedback. We may need to send out an email reminding members if it happens again. I'm the Ward Clerk, so I think my email will get out regardless.