Class assignments for teachers and advisors for Children and Youth

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tonymcintyre
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Class assignments for teachers and advisors for Children and Youth

#1

Post by tonymcintyre »

Inside each member record on Leader and Clerk Resources (LCR), ward leaders have the ability to edit each member's class assignments. For adult female members this defaults to Sunday School: Gospel Doctrine and Relief Society: Relief Society, while for adult male members this defaults to Sunday School: Gospel Doctrine and Elders Quorum: Elders Quorum.

For adult members that serve as teachers or advisors in classes for Children (Primary) and Youth (Aaronic Priesthood and Young Women), these default class assignments mean that their names only appear on the on adult Gospel Doctrine and Elders Quorum/Relief Society class and quorum attendance rolls, which they are not attending due to their callings. This leads to the adult advisors and teachers getting marked as not present for their assigned adult classes in LCR.

As the ward clerk, should I be updating the class assignments for each adult teacher and advisor for children and youth to match their callings? Any advice would be greatly appreciated!

I searched the Record Keeping Help Center and the Handbook, but I could not find specific instruction on this topic.
https://www.churchofjesuschrist.org/hel ... g?lang=eng
https://www.churchofjesuschrist.org/stu ... e_number16
schpilmanpa
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Re: Class assignments for teachers and advisors for Children and Youth

#2

Post by schpilmanpa »

All the active leaders (including stake leaders), full-time missionaries, and teachers should be marked as present in their default assigned classes when they are attending or giving another class or fulfill their callings assignments. For example, Bishopric attending YM class, Stake President visiting a unit, Primary teacher giving a class during second hour, etc.
tonymcintyre
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Re: Class assignments for teachers and advisors for Children and Youth

#3

Post by tonymcintyre »

schpilmanpa wrote:All the active leaders (including stake leaders), full-time missionaries, and teachers should be marked as present in their default assigned classes when they are attending or giving another class or fulfill their callings assignments. For example, Bishopric attending YM class, Stake President visiting a unit, Primary teacher giving a class during second hour, etc.
Thank you for your response! Is this an extract from the handbook or other guidance?

Does anyone have suggestions on a process to execute this? I'm envisioning lots of confusion and missed attendees, since the people that should be marked as present aren't physically or virtually present in the class. Do you have the Sunday School, Relief Society, and Elders Quorum secretaries mark these people as present each week after the attendance roll is passed around the class?
jdlessley
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Re: Class assignments for teachers and advisors for Children and Youth

#4

Post by jdlessley »

tonymcintyre wrote:Is this an extract from the handbook or other guidance?
No, it is a paraphrase from several sources. Note stake leaders is limited to the stake presidency and those listed in source 6.
  • Source 1: LCR > Reports > Quarterly Report, line 14, Melchizedek Priesthood holders attending priesthood, Sunday School, or Primary meetings, help text states "Using Class and Quorum Attendance in LCR or Member tools, record the number of Melchizedek Priesthood holders who attended at least one priesthood, Sunday School, or Primary meeting during the last month of the quarter either as a class member or while serving in a calling."
  • Source 2: LCR > Reports > Quarterly Report, line 15, Prospective elders attending priesthood, Sunday School, or Primary meetings, help text states "Using Class and Quorum Attendance in LCR or Member tools, record the number of prospective elders who attended at least one priesthood, Sunday School, or Primary meeting during the last month of the quarter either as a class member or while serving in a calling."
  • Source 3: LCR > Reports > Quarterly Report, line 16, Women attending Relief Society, Sunday School, Young Women, or Primary meetings, help text states "Using Class and Quorum Attendance in LCR or Member tools, record the number of women who attended at least one Relief Society, Sunday School, Young Women, or Primary meeting during the last month of the quarter either as a class member or while serving in a calling."
  • Source 4: LCR > Reports > Quarterly Report, line 17, Young single adults attending priesthood, Relief Society, Sunday School, Young Women, or Primary meetings, help text states "Using Class and Quorum Attendance in LCR or Member tools, record the number of young single adults who attended at least one priesthood, Relief Society, Sunday School, Young Women, or Primary meeting during the last month of the quarter either as a class member or while serving in a calling."
  • Source 5: Help Center article Quarterly Report section titled Quorum, Class, and Primary Attendance states "Those who are unable to attend priesthood or Sunday Relief Society meetings because of a Church assignment are to be recorded as attending (including full-time missionaries serving from the ward)."
  • Source 6: General Handbook, 6.2.1.1, states "Members of the high priests quorum[;] bishops and their counselors[,] high councilors[, and] functioning patriarchs[;] attend elders quorum meetings in their ward if they are not assigned elsewhere."
tonymcintyre wrote:Does anyone have suggestions on a process to execute this? ... Do you have the Sunday School, Relief Society, and Elders Quorum secretaries mark these people as present each week after the attendance roll is passed around the class?
There are other forum threads that may help:
2021 Recording Attendance Guidelines
Reporting attendance for Quarterly reports
JD Lessley
Have you tried finding your answer on the ChurchofJesusChrist.org Help Center?
lajackson
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Re: Class assignments for teachers and advisors for Children and Youth

#5

Post by lajackson »

tonymcintyre wrote:Do you have the Sunday School, Relief Society, and Elders Quorum secretaries mark these people as present each week after the attendance roll is passed around the class?
To record our elders quorum attendance I use LCR. I have a list of every person who has a calling elsewhere, such as stake leaders, those working with the Aaronic Priesthood, Primary teachers, full-time missionaries, etc. After I record everyone who physically attends the quorum meeting, I check the circle for everyone on my list of callings. According to the instructions that accompany the quarterly report (thank you jdlessley), everyone on my list gets credit for attending every quorum meeting.
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sbradshaw
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Re: Class assignments for teachers and advisors for Children and Youth

#6

Post by sbradshaw »

  • Source 7: LCR > Reports > Attendance Rolls > (PDF or printed page): "The elders quorum secretary records weekly priesthood meeting attendance for his quorum. Those who are unable to attend priesthood meeting because of a Church assignment are to be recorded as attending (including full-time missionaries from the ward or branch). Use the boxes at the bottom of this page to record the total number of members attending each month. Only those for whom the ward or branch has a membership record are to be counted as attending." (Wording is similar for other organizations besides the elders quorum.)
Samuel Bradshaw • If you desire to serve God, you are called to the work.
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