Tech Forum

Can one change who approved the expense online after the fact? Our Bishop accidentally approved a receipt he submitted. He has received his return and it shows in the LCR as complete. Anyway to go in after the fact and change his approval to that of a bishopric member?

I'm afraid not. The best you can do is probably to write up an explanation and have the bishop and a counselor sign it and file it with your expense documentation or even upload it to the expense. The auditor may still write up an exception but he might not.

Did the counselor actually approve it?

If I understand the system, uploading is considered an approval. I'd think the system would require someone beside the uploader to approve before it goes to payment.

However, this could be an issue in a case where the bishop is a payee. It may require someone else to upload to avoid having him approve his own expense.

My understanding is that uploading documentation has (technically) nothing to do with approval of the expense. For example, a counselor in the Elders Quorum presidency can upload documentation and ask for approval of the expense. However, it still needs to be approved by a bishopric member or clerk.

If a bishopric member or clerk submits the request for payment (and uploads documentation at the same time), the bishopric member or clerk will approve the expense at the same time.

There are two different actions here.

An Elders Quorum presidency member (or other organization presidency member) can submit a Payment Request in Member Tools or on the Budget page in LCR. This does not constitute an approval and the expense must still be reviewed and submitted by a clerk or bishopric member and then approved by a second clerk or bishopric member (and one of the two has to be a bishopric member). A bishopric member can also make a payment request and it will be treated the same way and still requires that a review and submit by one person followed by a second approval by another.

A clerk or bishopric member can also submit an Expense directly on the Expense page and upload documentation. In this case it is considered the first approval and then must be followed by a second approval.

So for a clerk or bishopric member it depends on whether they use the Payment Request or just create the expense directly.