Double EFT reimbursement from fast offering category

[jgdavis]

The RS Pres submitted a receipt that came out of fast offerings. The Bishop entered the expense. Two days later, she texted me to let me know that she had submitted a receipt. The original reimbursement request was handled before I ever saw it in the system. The same expense was recorded by me a few days later. Both were EFT, which cleared. It was caught during the monthly financial review. What is the best way to return the duplicate reimbursement into the Fast Offering category without having the member show on her record that her returning the extra funds was a donation?

[eblood66]

You'll need to create a 'non-member' donor and credit the donation to that donor. The return will have to be done as a check or cash payment so you can set the donor. You could use a donor name such as 'Overpayment Return' or some such. Keep an explanation of the situation in the documentation of the donation batch as well as in the expense documentation.

[sevfrance]

I have the similar issue - member paid twice for same Fast offering expense. If member returns it in Other and says overpayment can this be done through EFT?
My undertanding is that donations in the other category do not count toward charitable donations - Am I correct on this?
Lastly from the ward level when the receive this payment into other do they then have to transfer it to Fast offering category?

[russellhltn]

You can't donate to "Other" via EFT. Attempting to return it by donating to Fast Offering via EFT will result in a chartable contribution.

The best way I can think of to fix this is by submitting it via a small gray envelope and attributed to some "return" "user".

[sevfrance]

Ok I just verified and you are correct it cannot be done through EFT - they have the other category but it only lets you select Book of Mormon or Temple contruction.
So the plan is to have the member make the donation using cash back not using their name but instead "return of overpayment" and then classify it to Fast offering correct?

[russellhltn]

Ok I just verified and you are correct it cannot be done through EFT - they have the other category but it only lets you select Book of Mormon or Temple contruction.
So the plan is to have the member make the donation using cash back not using their name but instead "return of overpayment" and then classify it to Fast offering correct?

Cash or check. Yes, you've got the idea.