Simple question - what is the correct way to assign DC charges to budget categories
Posted: Sun Jul 31, 2011 5:26 pm
In trying to figure out what is happening with our budget, I've come across some things in our MLS that is having me question the way we've been assigning expenses to budget categories, particularly those from the Distribution Center. When a DC charge shows up in the Expense report, I have been clicking on it, and in the Category window, I would choose a budget category that the expense should come out of. Is this the correct way to allocate the expense?
What is happening, is that the we are getting duplicate expenses kicked back after the change is sent. For example, we had a distribution charge of $13.00. I assigned it in this fashion to Budget:YM. Now when I look at that transaction, I see:
DC Charge $13.00 sent (original item showing up in system)
Adjustment by user (me): $0 sent
Adjustment by user (no username specified): $13 cleared
Adjustment by user (no username specified): -$13 cleared
so now when I open the original item, in the Category window I see:
Budget: YM $26
Budget: Distribution Center Charges $-13
So somehow it's doubled and now in my budget report my Expenses column of Distribution Center Charges is a positive number. I do plan on getting a hold of our Stake Finance Clerk for some training but there has been a recent changeover and I'm in limbo at the moment. Any tips in the meantime would be greatly appreciated!
What is happening, is that the we are getting duplicate expenses kicked back after the change is sent. For example, we had a distribution charge of $13.00. I assigned it in this fashion to Budget:YM. Now when I look at that transaction, I see:
DC Charge $13.00 sent (original item showing up in system)
Adjustment by user (me): $0 sent
Adjustment by user (no username specified): $13 cleared
Adjustment by user (no username specified): -$13 cleared
so now when I open the original item, in the Category window I see:
Budget: YM $26
Budget: Distribution Center Charges $-13
So somehow it's doubled and now in my budget report my Expenses column of Distribution Center Charges is a positive number. I do plan on getting a hold of our Stake Finance Clerk for some training but there has been a recent changeover and I'm in limbo at the moment. Any tips in the meantime would be greatly appreciated!