Successful hierarchy of stake / ward callings for calendar/scheduling?

[russellhltn]

I am able to schedule the stake center, but I cant schedule the ward building they are to different buildings, why not ? and can I ?

A stake admin (a member of the stake presidency + executive secretary + clerks) will have to add you as a building scheduler in the Calendar system for each building.

Please note that the old method of all scheduling going though one person doesn't work anymore.

From the Help Center: Getting Started with Calendar

Training Stake/Ward Councils and Building Schedulers
Stake and ward councils should be trained on how to create their events on the calendars and schedule the building and rooms. They should know which calendars exist and who the editors are for each calendar, and they should be shown how to create an event and at the same time schedule the building themselves.

Building schedulers should be trained to understand that for stake and ward events, the stake or ward leaders should create their own events and schedule the building themselves. As they do, the events will then appear on both the stake and ward calendars and also on the building calendar. Building schedulers should be taught that they should not put stake or ward events directly on the building calendar. If they do, it will indeed reserve the building, but the events will not be seen on the stake or ward calendars, leaving the membership uninformed. Usually, building schedulers create only approved family events on the building calendar. They also periodically review the building calendar to make sure events are being appropriately created by the stake and wards according to the local building policy.

Under this system, you're more of a referee to make sure everyone is playing nicely and to take requests from member when they want to use a church building for a family event. The day to day stuff should take care of itself. You will not have access to all the different ward calendars to be able to properly schedule ward events. (The stake admins could grant you access to all the stake calendars, but the same isn't true with ward calendars.)

The primary purpose of the calendar is to communicate to members the upcoming activities. Building scheduling is secondary, but coordinated so that events should always be in sync with the building calendar. That way as plans change, the building calendar will always change with them and conflicts avoided. (or at least found out in advance).