TinMan wrote:So how do I make someone a resource administrator, and not a stake site administrator?
I have played around a little and created a "XYZ Ward Building" resource for the other building (not the stake center) in our stake. When I look at the administrators, all the Stake ones appear there.
I assume, which is dangerous, I add a new administrator while I am in the "XYZ Ward Building" area and that new administrator from that building, he/she will only have access to that resource. Is that right?
Yes, the above is correct. You add resource administrators at the time you add the resource, or after the fact you can add or delete resource administrators using the "Add or Change Administrators" link (or the "Change or Delete" link under Resources) on the stake administration page.
TinMan wrote:Will any new Stake administrators I add while in the "Stake" area automatically have access to the "XYZ Ward Building" site as well, or do I need to go add them ?
Stake site administrators are automatically administrators of all stake-level resources. You don't have to add them manually.
It is possible to remove stake site administrators as resource administrators, but you are asked if you are sure and if you are really, really sure before you do this, so I get the impression that is not recommended.
TinMan wrote:Thinking some more, It someone in the "XYZ Ward Building," requests a calendar date for a ward party and simply puts "Ward Party, 7:00 pm." That it will appear on all the ward websites and cause confusion. I would have to train people to put "X Ward Activity" so when someone from "Y Ward" sees it, he will know to ignore it. I suppose the resource administrator could monitor the requests and clean them up. But I can see some problems, especially in December when all 3 wards have a "Ward Christmas Party."
You are indeed correct that events added to a multi-ward resource should generally have some indication of what ward has scheduled the event. Individual members cannot actually schedule events -- they can only submit requests. So a resource administrator has to approve the events before they are actually added to the calendar. The administrator should be able to easily clean up an omission of the ward name, or any other problems with the submitted event, as part of the approval process. So although it would be nice if members would submit events that include the ward name, you really only need to train the resource administrators to make sure the ward name is included.
TinMan wrote:Now, each ward does have assigned dates every month, and they try to keep on those assigned dates. My thinking is that this new resource would only be for those activities scheduled on a night other than your assigned night, and activities scheduled on your regularly assigned night would be submitted through your "ward calendar" section.
The wards involved can decide if they want to include regular events such as Mutual Activity nights. Personally, I think it would be good to inlcude such events. It's pretty easy to use a recurring event to schedule every Tuesday night for Ward 1 and every Wednesday night for Ward 2. The benefit of doing this is that anyone trying to schedule the building for some new event would see the full schedule and not have to somehow know of these hidden blocked out times. Otherwise, if I am in Ward 2, how would I know that Tuesday night is not available?
Also, be careful not to confuse the resource calendar with the regular calendar. Submitting an event through the ward calendar would not have any effect on the stake-level shared resource calendar for the building.