Tracking hybrid sacrament mtg attendance

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jtyewhit
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Tracking hybrid sacrament mtg attendance

#1

Post by jtyewhit »

Our stake has resumed in-person sacrament mtgs. They are also simulcasting the meeting for those who aren't ready to meet in person due to health concerns.

How are you tracking sacrament mtg. attendance in this situation? We can count who is in the room, and we have a total number of remote mtg. connections. But we don't necessarily know how many viewers are behind each connection, e.g. someone could connect as cheeseblock42 :-)

I see the notice on LCR that we aren't doing the quarterly report this Oct, but I'm looking to the next quarter.
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Biggles
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Re: Tracking hybrid sacrament mtg attendance

#2

Post by Biggles »

We have been holding sacrament services, in the meetinghouse, with limited member attendance because of local Covid-19 regulations. We also stream to those not able to attend in person for whatever reason. To find out how many persons attended the virtual meetings, we send out an email to all Adult Members asking how many were attending the virtual meetings. We send this request on a monthly basis, but ask purely for numbers (Not names). Similarly to what is usual in a ‘normal’ sacrament meeting!
michaeljeffreyjones
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Re: Tracking hybrid sacrament mtg attendance

#3

Post by michaeljeffreyjones »

I ask EQ & R/S Presidents to asked those whom Bishop/Branch Presidents will have given the names of those authorized to bless the Sacrament at home. Also in our Stake Bishops/Branch President will have asked their clerks to give those numbers to me the Stake Clerks until such times as the numbers are inputted in LCR. I have notified the Executive Secretary of the Area President in the Europe when we can use LCR for Sacrament Reporting but have not yet received a reply.
wareham
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Re: Tracking hybrid sacrament mtg attendance

#4

Post by wareham »

On the Church web site at Leader and Clerk Resources > Reports > Quarterly Report, the following statement is posted at the top of the page: "Due to COVID-19 and the disruption in Church meeting schedules, wards and branches do not need to submit a Quarterly Report for this quarter. Church headquarters will automatically complete the reports using the attendance percentages from the same quarter in 2019. This pattern will continue until normal Church meeting schedules are reinstated." For now, there is no need to track attendance, at least as requested from SLC. The timing is outlined as "...until normal Church meeting schedules are reinstated." I guess local leaders could ask,...
drepouille
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Re: Tracking hybrid sacrament mtg attendance

#5

Post by drepouille »

In addition to that guidance, our stake clerk has told us to combine the attendance numbers of our "A-L" Sacrament meeting with those of our "M-Z" Sacrament meeting, and record the total in LCR. We only hold one Sacrament meeting per week, so every other week, I do not record a count at all. For other weeks, I record the combined attendance of the past two weeks. I do not make any effort to record the number of viewers at home.
Dana Repouille, Plattsmouth, Nebraska
jtyewhit
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Joined: Thu Oct 12, 2017 9:38 am

Re: Tracking hybrid sacrament mtg attendance

#6

Post by jtyewhit »

Thank you for your responses. We are aware that this isn't being tracked for the quarterly report, but we would like to have a sense of how things are going in our stake until we are past the COVID situation.
BrianEdwards
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Re: Tracking hybrid sacrament mtg attendance

#7

Post by BrianEdwards »

We are simply tracking in-person sacrament meeting attendance, looking for general trends (are there wild fluctuations in attendance? Is there a general trend in more or less members attending?). Nothing with virtual attendees, mostly because as mentioned it's difficult to ascertain who is logged on, and how many eyeballs are actually behind each login.

We're not reporting anything (as was mentioned above), but hope to get an idea of how Sept compared to Oct, and then Nov., etc. Obviously lots of variables involved during Covid that impact in-person attendance, but at least if we have some data, we can see if it's useful.
waynecooke
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Re: Tracking hybrid sacrament mtg attendance

#8

Post by waynecooke »

What we do in our Ward is when people sign in to the Zoom/Church platform the also add the number of people watching with them at home for example Cooke-2, Jones-5, Anderson-12, etc. The ExSec sent an email to all the members asking them to do this and it really gives us a more accurate record of how many people are actually attending and watching the meeting so that Bishop can see the numbers just as in pre-Covid days.
drepouille
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Re: Tracking hybrid sacrament mtg attendance

#9

Post by drepouille »

I add a text bar to the bottom of my image (using Logitech Capture) that says, "Please report in the chat window the number of people viewing from your location." During the meeting, I transcribe the names and counts into an email message to myself, then tally the count viewing remotely and the count of those physically present. If anyone doesn't provide a count, I just use the number of people in their household from the membership records.

On a side note, I am surprised at the number of "active" members who have never connected to our online Sacrament broadcast. We also have other formerly active members who have just gone missing since March 2020. They sometimes chat on the ward Facebook group, but that's it.
Dana Repouille, Plattsmouth, Nebraska
russellhltn
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Re: Tracking hybrid sacrament mtg attendance

#10

Post by russellhltn »

drepouille wrote:On a side note, I am surprised at the number of "active" members who have never connected to our online Sacrament broadcast. We also have other formerly active members who have just gone missing since March 2020. They sometimes chat on the ward Facebook group, but that's it.
Heard a talk in sacrament today about ministering to an individual who had canceled their internet due to the economic hardship when they lost their job. I have to wonder how many have suspended "unnecessary" services. Their phone may or may not be sufficient.
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