Recording baby blessing from a previous ward

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jeffwiseman
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Recording baby blessing from a previous ward

Postby jeffwiseman » Tue Jun 08, 2021 11:24 am

I am the membership clerk. We have a member who said their child is not in their records. They blessed their baby in 2019 (in a previous ward), but it was not recorded by the previous ward. How do I add that record now?

russellhltn
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Re: Recording baby blessing from a previous ward

Postby russellhltn » Tue Jun 08, 2021 11:36 am

I don't know as you can do much about the unrecorded blessing, but as long as you have the parents permission, you should still be able to create the record.

But first, I'd verify there is no record. Try doing a move-in based on the name/birthdate. It's possible it was created, but never linked to the parents. IF that's the case, you'll want to link them rather than creating a duplicate record.
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BrianEdwards
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Re: Recording baby blessing from a previous ward

Postby BrianEdwards » Wed Jun 09, 2021 12:19 pm

Simply doing a "pull" of the child's records should be sufficient, but that doesn't find anything, it might be the case that the old ward entered an incorrect piece of data when creating the record. Assuming the record "pull" isn't successful, contacting the previous ward clerk and seeing if they know anything about that, doesn't hurt and can help avoid the curse of duplicate records.

jeffwiseman
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Re: Recording baby blessing from a previous ward

Postby jeffwiseman » Wed Jul 07, 2021 5:48 pm

Thank you for the suggestions. I contacted the pervious ward, and they don't have a record for it. Is it possible to create a new record, based entirely off of the parent's recollection? And if so, who would sign the form? Would I need to go back to the former ward, or could the new ward bishopric sign it?

russellhltn
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Re: Recording baby blessing from a previous ward

Postby russellhltn » Wed Jul 07, 2021 6:32 pm

You don't need the blessing information to create a record for them. Permission is required, so there will be a form that the parents need to sign.
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scgallafent
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Re: Recording baby blessing from a previous ward

Postby scgallafent » Wed Jul 07, 2021 7:07 pm

To reiterate what russellhltn is saying: A baby blessing does not have to be recorded (or even performed) to create a membership record.

I suspect there is a common misconception that a baby blessing is required for a record to be created because many blessings include "and the name by which (s)he shall be known upon the records of the Church is ...." That doesn't mean that ordinance has to be performed before a membership record can be created.

Here is what the General Handbook says:
For statistical and reporting purposes, the following individuals are members of record. Each of them should have a membership record:
  • Those who have been baptized and confirmed.
  • Those under age 9 who have been blessed but not baptized.
  • Those who are not accountable because of intellectual disabilities, regardless of age.
  • Unblessed children under 8 when (1) at least one parent or one grandparent is a member of the Church and (2) both parents give permission for a record to be created. This includes children of converts. (If one parent does not have legal custody of the child, the permission of the parent who has custody is sufficient.)
General Handbook: Serving in The Church of Jesus Christ of Latter-day Saints, 33.6.2
Note that the case of unblessed children is specifically documented there: "Unblessed children under 8..." There is your handbook reference that a blessing does not have to be performed.

The baby blessing is NOT recorded on the membership record. It is not an ordinance that is necessary for salvation and exaltation. (See General Handbook, 18.1 and 18.2)

If a baby blessing is performed in another ward and the parents want a certificate, you can (and must!) create the record and then you can print a certificate for the parents. Since the date and ordinance performer are not recorded on the membership record, the parents or someone else will need to provide that information so that the certificate can be created.

Way back when, it was possible to create a record and print the certificate from MLS. If the blessing was performed in another ward, the clerk could specify which ward the record should be moved to. (Well... it was possible except for that one time that I broke it and had to fix it.) Now it is a whole lot easier to have the record created in the ward where the child lives and have that clerk create the certificate.

Pro tip: When someone announces in ward council that a family had a baby, the clerk or executive secretary should take a blank new record form to the parents so that a record can be created and ask the parents if and when they would like to perform the baby blessing. Get the record created so that you aren't discovering years later that you are missing a child in the records.

jeffwiseman
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Re: Recording baby blessing from a previous ward

Postby jeffwiseman » Thu Jul 08, 2021 10:34 am

Thanks so much!


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