Recording presidencies in combined second hour classes

[vadincarai]

Section 29.2.8 says

When two wards meet in the same building and one or both have very few children or youth, it may be desirable for the children or youth to attend Sunday classes together. The wards’ Sunday meeting schedules could overlap as shown below.

How would I record a situation, for example, where the Young Women Class President is from one ward and her councilors are from a second ward? Does LCR allow councilors to be recorded without a President or does LCR allow people from both wards to be selected when recording the callings?

I can imagine a scenario where both wards would have to maintain their own parts of the list but that would require recording councilors without a president. I could also imagine LCR being smart enough to have both wards integrated for specific organizations which would allow a selection from both wards. I'm not sure if the right answer is either of these scenarios though.

We will probably be in this situation soon but I haven't been able to play with LCR in this way yet.

[lajackson]

This is an excellent situation for the use of out of unit member records. In the situation you describe, both units will record the full presidency in LCR.

You do this by creating an out of unit record for each member of the presidency who does not live in your ward. Then you will be able to record all three of their callings in LCR.

The other unit creates an out of unit record for each member of your ward who does not live in their ward. Then they are able to create the same presidency for their ward.

[caillines]

Any suggestions as to how to convince units that don't want to go with the "out of unit" method to start doing it? Currently our units just put their own members in the respective calling, so one unit only has a 1st counsellor (no president) for instance.

[lajackson]

Any suggestions as to how to convince units that don't want to go with the "out of unit" method to start doing it? Currently our units just put their own members in the respective calling, so one unit only has a 1st counsellor (no president) for instance.

If LCR will let you just record a counselor, for example, and does not require a complete presidency, then I would not use out of unit members. When you set up an out of unit member, you have to get the membership information from the other unit, and you eventually will be required to remove that member. It is a manual process, easily forgettable, and not exactly easy to implement.

Most units who share leaders are in the same stake. In that situation, anyone with Member Tools is able to see both units and the leaders that are recorded there. I believe the "keep is simple" principle and the inconvenience of checking in two places outweighs the effort needed to set it up and maintain a complete double recording of leadership positions.

So, unfortunately, I am not one who would be convinced very easily.

[caillines]

In that situation, anyone with Member Tools is able to see both units and the leaders that are recorded there. I believe the "keep is simple" principle and the inconvenience of checking in two places outweighs the effort needed to set it up and maintain a complete double recording of leadership positions.

Works for me. Thanks.

[russellhltn]

The big issue is that the leader probably won't be able to see the whole class - just the students from their ward.

[BrianEdwards]

How would I record a situation, for example, where the Young Women Class President is from one ward and her councilors are from a second ward?

If I understand the OP correctly, you're referring to a situation where a YW from "Ward A" is serving as YW Class President, and a YW from "Ward B" is serving as her counselor? So we're talking youth and not adults?

I think the same principle applies for youth and adults. I believe the default would be to have each unit have their own president, as opposed to having a combined presidency that covers both units. The decision to attend Sunday classes together, is technically independent of whether you have combined presidencies. And each presidency would have stewardship over their own members in their unit, and would work with the presidency from the other unit regarding the combined Sunday classes.

Of course, there's nothing prohibiting the approach many units take of combining presidencies across units, it works well for many. In this case, the stewardship responsibilities are essentially shared across units. I'd simply state that when this is desired, the Church-approved way of implementing this is via out-of-unit records. If a unit refuses, then instead of trying to call a counselor without a president, they should call that member as the president.