Yesterday, I met with the stake finance clerk and discussed what appeared to be systems changes to checks dealing with telephone and internet charges. We are using Beta 2.9 in the stake. Starting in May we installed DSL lines in 4 buildings. We entered the charges from the company that ran the line from the D box (phone connection box), to the firewall then to the clerks office, to the ward budget. (If there were 3 units in the building, then we divided the bill by three for each ward.) Because we use AT&T and McLeod phones in the buildings, in order to run the DSL lines we had to have an AT&T phone number. The bill for the DSL line is tagged to the phone number bill. Now we combine the phone bill and DSL bill together and divide. Apparently someone or something, not myself (stake clerk), nor assistant stake clerk have been trying to adjust the categories to reflect a separation of bills, ie, other:stake ward telephone and budget:wb---- then the amount.
As we met we discovered that one check which was originally written for $40.46 was now "corrected" to $404.60. Not the amount the check was written for. Needless to say it was hard for him to reconcile the statement!
In the "corrected not by us" box there might be 7 or 8 lines entitled -Other:stake ward telephone, budget:wb, so there would be several of those lines I would delete and have empty
Now, I went in to try and change the categories and amounts, one some checks I could correct them back to the original amount. There are two checks that I would get the "you have duplicate categories" statment. But I would have three different subcategories, ie, budget:wb-ward1, budget:wb-ward 2,
budget:wb-ward3, with corresponding amounts. Then it would say press ok to merge, or ...fields. It would not get rid of the excess blank lines nor let me correct the check categories or amounts.
Only on two of about 10 incorrect "corrected" checks.
