Brand New Stake Clerk here. After 3 weeks of me having this calling, our stake created 2 new wards. Ill do my best to explain what I know/ have heard and would love any advice from those that have done this before.
Wards A and B had 800+ members, hence 2 new wards were created.
Ward C pulled members from both Wards A and B.
Ward D pulled members only from Ward A.
Due to the delay in funds coming to the different wards by 2 quarters, this means Ward C and Ward D will not be paid for 2 quarters.
As I understand it, I am to figure out (somehow?) how many members went to Ward C from Wards A and B. Based on that number, Wards A and B are to transfer that portion of allocated funds (based on attendance from previous quarters) to the Stake Unit, at which point I transfer those funds to Ward C. Same goes for Ward D. I am to figure out what number of members were transferred from Ward A to Ward D. Like previous mentioned, I then have Ward A transfer that portion of allocated funds, based on attendance from previous quarters, to the Stake Unit. Then I transfer those Funds to Ward D.
Is there an easy way to figure out the numbers? I dont see any list that tells me funds per attendance of person while also telling me which ward the person was in.
Please, any help on this would be much appreciated.
Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
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austinraybruce wrote:Is there an easy way to figure out the numbers? I don't see any list that tells me funds per attendance of person while also telling me which ward the person was in.
Not really. As part of the division preparation, there is probably a list of members who moved. It likely was needed to transfer membership records. You will need either to find or create those lists.
Moved from Ward A to Ward C
Moved from Ward A to Ward D
Moved from Ward B to Ward C
Using those lists, I would calculate a "budget value" for each group, and then transfer the funds as you have outlined. The 4Q allowance probably has already been sent to Wards A and B.
For the 1Q next year, you may wish to zero out the allowance temporarily for Wards A and B and then transfer funds from the stake to A, B, C, and D. Quarterly reports should be in place for 2Q 2021, although I believe it is highly likely you will need to make some adjustments there, as well, due to the pandemic. Don't forget to reset the allowance percentages before 2Q.
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