Church Zoom Account and Personal Meeting ID

[BrianEdwards]

With our previous unit Zoom account, we used the Zoom PMI (Personal Meeting ID) almost exclusively to create a single 'fixed' Zoom link for our members. This helped them always know where to go for our Zoom meetings, including sacrament meeting, second hour classes, Primary Activities, and others (we were able to work out scheduling, and the benefit of the single Zoom link was desired by our members). Granted, doing it this way with the PMI, forced us to schedule every meeting individually as opposed to recurring, which is a front-end issue for the Zoom account manager who would have preferred being able to set up recurring meetings and forget about it!

This is my understanding of what our unit is looking at with our impending transition to the Church-provided Zoom account:

1) We are transitioning to using the Webinar feature of the Church Zoom account for our sacrament meetings, so this will have a unique Zoom link. When we schedule the Webinar we'll make it recurring, so members will always be able to reference the same Zoom link for sacrament meeting each week.

2) For our other Zoom meetings, we are considering whether to continue to use the PMI when possible, so that members are not inundated and confused by lots of different Zoom links. If we do this, we'd like to end up with a single Zoom link (the PMI link) for all our other meetings if possible.

So any thoughts on this? If we decide that we're willing to handle the burden of individually creating meetings with the PMI, any drawbacks besides the obvious manual effort needed to schedule meetings? What's your experience with multiple Zoom link url's and trying to help members keep track of where to go to virtually attend their different meetings, especially those members who are not tech-friendly?

[swigginton]

1) We are transitioning to using the Webinar feature of the Church Zoom account for our sacrament meetings, so this will have a unique Zoom link. When we schedule the Webinar we'll make it recurring, so members will always be able to reference the same Zoom link for sacrament meeting each week.

That's how we do it for each ward. Members use the same webinar link each week for sacrament meetings.

2) For our other Zoom meetings, we are considering whether to continue to use the PMI when possible, so that members are not inundated and confused by lots of different Zoom links. If we do this, we'd like to end up with a single Zoom link (the PMI link) for all our other meetings if possible.

Instead of using the PMI, you might look at a creating a recurring meeting and choose "No Fixed Time" from the recurrence drop-down. This creates a meeting link that is available any time and can be configured with all the usual meeting options. You can then create additional, similar meetings for different groups of members, if needed, without creating a specific schedule and without using up your one and only PMI.