adjust payment request from last year

[michaelwardle]

Hi during our wards latest audit we found a payment request that had the tax entered wrong so the member was shorted .10 cents is there a way to correct the payment request and reimburse the member the additional .10 cents? this is what the auditor would like us to do. I have tried and it wont let me adjust the expense because it doesnt add up to the right total. i tried to do a new expense and reference the error of the other payment request uploaded other request and receipts but because its taxes it gives me an error that the tax is wrong for the amount 0.

thanks

[drepouille]

You may adjust expenses from last year, but you may not change the final amount of the expense.

[michaelwardle]

so how do i take care of this exception?

[eblood66]

Well, although the auditor can recommend corrective action it's really up to the bishop (with subsequent approval by the Stake Audit Committee chairman and the Stake President) what corrective action will be taken. Before cutting a check for 10 cents I would check with the recipient about whether they want to deal with a 10 cent check. If not then the corrective action can just be that you checked with the member and they didn't want to take their full reimbursement.

But if the decision is to make a reimbursement then I'd try editing the existing transaction so that it's the non-tax part that is 10 cent short and make the tax part complete. Then you should be able to make another reimbursement for the 10 cents from the non-tax category.